Administrative and logistics coordinator (M/F), Dar es Salaam, Tanzania at Médecins du Monde

Assistant coordinateur général (F/H) at Médecins du Monde

Administrative and logistics coordinator (M/F), Dar es Salaam,

For more than 40 years, Médecins du Monde, a campaigning medical organisation committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies.

Those working for this independent organisation do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations.

MdM currently works in 30 countries across all continents where it focuses on 5 priority areas: emergency and crisis, sexual and reproductive health, harm reduction, migrants and displaced populations (health rights), health and environment.

In 2011, MdM launched a pioneer pilot program in a district in Dar es Salaam, introducing the concept of Harm Reduction in the fight against the transmission of HIV, HEPC and other bloodborne diseases among the most vulnerable population, more specifically the PWUD. This project is now present in all Dar es Salaam districts, Chalinze and Bagamoyo, and it will start in Arusha and Tanga in the 1Q of 2022.

MdM is also part of a consortium funded by Global Affairs Canada (GAC) in the SRH pillar, targeting young KVP (PWUD, sex workers and LGBTQIA2+ community) in an integrated approach. MdM role in this consortium is to identify and enroll the PWUD, SW and LGBTQIA2+ beneficiaries and ensure they access tailored SRH and harm reduction services. MdM activities are embedded to increase the gender-balanced access and the use of SRH services by the target groups, including HIV/STI, SGBV and nutrition services, but will also refer part of the KVP beneficiaries to the other services, like the income generating activities and access to the labor market.

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Description du poste

Under the supervision of the general coordinator, you are responsible for the financial, logistics and HR management for the Tanzanian mission. You ensure compliance with donor regulations and with the local legal framework. You manage directly 2 national staffs.

Your main responsibilities are: Legal framework

Ensure compliance with the formalities required by the government agencies and other local authorities
Prepare the various contracts
Be responsible for the preparation and updating of the documents retracing all of the administrative, financial and human resources procedures of the mission and support the program department in the creation of operating documents

Finance

Ensure that accounting & finance procedures adhere to MdM HQ policies and comply with donors requirements
Support the program teams on administrative, accounting and financial matters
Be responsible for the management of the cash holdings and the bank accounts
Finalize and send the month-end accountancy to HQ
Elaborate and update the different budgets

Funding & donors

Lead the financial reporting at mission level
Ensure appropriate follow-up of the current funding plan, as well as MdM commitments to donors
Ensure compliance with donor’s and MdM rules
Coordinate and organize donor’s audit at mission’s level, liaise with auditors

Human resources management

Lead the recruitment procedures
Participate on the management of the inductions of all new employees
Ensure the application of local legislation concerning the national personnel
Update the salary grid on a yearly basis
Supervise the monthly pay slips and the payment of the taxes
Facilitate the yearly appraisal exercise for all MdM employees
Prepare the training agenda
Work on the capacity building of the administrative officers
Follow-up on the issuing of visas and permits and their renewals

Logistics management

Guarantee that the procurement is in line with MdM and donors’ guidelines and policies
Ensure a good and regularly maintenance of the program office and vehicles
Coordinate the transport of staff and goods according to the need of the program
Coordinate the purchases and manage the stocks
Guarantee the maintenance and rehabilitation of the buildings
Set procedure of management for IT and communication

conditions d’emploi

Employee

Fixed-term contract

4 months

Starting date as soon as possible

Gross monthly salary: 2 860 euros

Expatriation bonus (10% gross salary per month)

Transportation cost, vaccines and visas covered

22.5 RTT (recovery days) per year

5 weeks of paid leaves per year

Health insurance (60% covered by MdM and 40% by the employee)

Insurance (repatriation…)

Teleworking agreement for positions eligible to telework: 110 days/year (minimum of 1 day per week onsite)

Given the current circumstances of Covid-19 pandemic, we are taking special measures to apply health protocols and hygiene measures to guarantee the safety of our staff.

Médecins du Monde promotes trainings and internal mobility

Single posting

Profil

Experience in a similar position Experience and knowledge of international donor requirements, such as GAC, UN, etc Capacity and willingness to train and enhance the capacity of local staff and partners Knowledge of SAGA Experience with Médecins du Monde network is an added value Languages: fluent in English is mandatory, French or Swahili are an added value You embrace the core values and support the proactive philosophy of Médecins du Monde.