Position: Administrative Officer
Position Reports to: Administrative Manager
Location: Abuja
Overview:
The Admin Officer (AO) reports to the Administrative Manager and will be responsible for providing Administrative support to the Administrative Team in Jhpiego office in Abuja. The AO will ensure that administrative processes follow Jhpiego, USAID rules and regulations, other applicable approved procedures at all times. The AO will be responsible for ensuring cost consciousness, efficiency of administrative operations and maintaining an on-site administrative system required to assure the integrity and effective performance of admin operations.
Responsibilities:
- · Ensure that administration processes run smoothly to support effective and efficient program implementation.
- · Responsible for managing and reporting operational usage of vehicle fleet and other facility equipment
- · Provide and ensure that all logistics requirements are available for the smooth running of program activities.
- · Set the standard for compliance with USAID and Jhpiego’s regulations and standards.
- · Ensure that all shipments received are properly recorded and ensure that appropriate department is informed of the arrival of each shipment.
- · Maintain lease and contract management database and ensure that renewals, extensions, termination processes are promptly initiated and completed
- · Support office management and facility management process
- · Support fleet management process
- · Support planning and coordination of business travels for all country office staff
Required Qualifications:
- · B.SC. in Business Administration, Public Administration, or relevant field
- · Professional Certification in Project Management is an added advantage. Master’s degree is an added advantage
- · Minimum of three (3) years demonstrated administrative experience within an international not-for-profit organization.
- · Previous experience in a USAID award is highly desired
- · Practical understanding and application of donor regulations in large and complex projects is highly desired
- Knowledge, Skills and Abilities:
- · Computers skills including use of automated fleet management and reporting software.
- · Working knowledge of database applications, MS Word, and Excel etc
- · Excellent organizational skills, detail-oriented and high degree of accuracy;
- · Excellent interpersonal skills to effectively interact with all levels of staff and partners.
- · Good oral and written communication skills to effectively communicate findings and analyses
- · Cooperative, hardworking, flexible & dependable.
- · Be of high integrity and have a sense of confidentiality
- · Be willing to take on extra responsibilities in order to achieve the goals/objectives set by the organization
- · Capability to develop and implement effective strategies and tactics for accomplishing assigned duties
- · Ability to work independently and as a member of a team.
- · Be self-motivated, proactive and have a positive attitude to work requiring minimum supervision.
How to apply
Method of Application:
Interested and qualified consultants should send their updated CV to ng-recruitment@jhpiego.org using the job title and location e.g.**”** Administrative Officer, Abuja “ as the subject of the email.
Application Closing date:
Close of Business Not Specified
Note:
· CV and Cover Letter as ONE SINGLE WORD document
· The title/subject of your email and application should be the position you are applying for.
· Candidates that do not comply with the application instruction will be disqualified.
· Qualified female applicants are encouraged to apply.
· We reserve the right to close this vacancy early if a suitable candidate is found.
· Only shortlisted candidates will receive an invitation for an interview
· JHU is an Equal Opportunity Employer
For further information about Jhpiego, please visit our website at www.jhpiego.org
