Consultancy At Islamic Relief Kenya

Islamic Relief Kenya
TERMS OF REFERENCE Assignment: Development of a Guidelines for establishing and managing Partnerships with local actors and capacity strengthening of staff for using the partnership guidelines and undertaking the partner in-take process. Project: STRIDE II Duration: 20 days from 24th December – 12th January 2021. Contract type: Consultant Reporting to: Emergency Response Coordinator
December 2021
Terms of Reference (TOR) 2

  1. Overview of Islamic Relief
    Islamic Relief is an international aid and development charity, which aims to alleviate the suffering of the world’s poorest people. It is an independent Non-Governmental Organization (NGO) founded in the UK in 1984. With an active presence in over 40 countries across the globe, we strive to make the world a better and fairer place for the three billion people still living in poverty. As well as responding to disasters and emergencies, Islamic Relief promotes sustainable economic and social development by working with local communities – regardless of race, religion, or gender.
    At the international level, Islamic Relief Worldwide (IRW) has consultative status with the UN Economic and Social Council and is a signatory to the International Red Cross and Red Crescent Code of Conduct. IRW is committed to the Sustainable Development Goals (SGDs) through raising awareness of the issues that affect poor communities and through its work on the ground. Islamic Relief are one of only 13 charities that have fulfilled the criteria and have become members of the Disasters Emergency Committee and is certified by CHS
    IRW endeavors to work closely with local communities, focusing on capacity-building and empowerment to help them achieve development without dependency. Please see our website for more information
    Islamic Relief Kenya (IRK) commenced operations in Kenya in 1993, initially running Orphan Sponsorship Programme in Mandera County implemented through a local partner organization. It opened its full-fledged country office in Nairobi in 2004 and first field office In Mandera in 2006 at the height of drought in the Horn of Africa. Since then, IRK’s operations have expanded to other counties to provide humanitarian and development assistance to the most vulnerable and marginalized communities in Kenya. In 2010 and 2011 Islamic Relief extended their operations to Wajir and Garissa respectively, in 2017 and 2018, Kilifi and Marsabit offices were established and in 2020, Islamic Relief extended its humanitarian operations to Tana-River County.
    Our Vision:
    Inspired by our Islamic faith and guided by our values, we envisage a caring world where communities are empowered, social obligations are fulfilled, and people respond as one to the suffering of others.
    Our Mission:
    Exemplifying our Islamic values, we will mobilize resources, build partnerships, and develop local capacity, as we work to:
    Terms of Reference (TOR) 3
    ▪ Enable communities to mitigate the effect of disasters, prepare for their occurrence and respond by providing relief, protection, and recovery.
    ▪ Promote integrated development and environmental custodianship with a focus on sustainable livelihoods.
    ▪ Support the marginalized and vulnerable to voice their needs and address root causes of poverty 2. Background Information
    Humanitarian sector has been into massive transformation from the past few years due to the unique and unprecedented challenges. This has an effect on implementation approach of international agencies. Given Islamic Relief (IR) experience in field with community-based connections and faith-based approach, there is a clear opportunity to provide sustainable leadership in terms of redefining humanitarian framework. IRK’s “Disaster and Humanitarian response Sector” primarily manages all emergency responses owing to the dynamic humanitarian trends and organizational needs. Humanitarian Department supports the organization at all levels from preparedness to response through resilience and leading the localization agenda.
    Strengthening Response Capacity and Institutional Development for Excellence (STRIDE-II) is a project being managed by DRMD of IRW across globe however, in Kenya it has been executing by Humanitarian department of IRK to strengthen the capacity of Islamic Relief field office and local actors through enhanced preparedness and partnerships. STRIDE brings context-specific, inclusive and DRR sensitive Capacity Self-Assessment (CSA) through which the field Offices and local actors can comprehensively analyze and determine areas of improvement across all organizational functions. Thus, developed trajectories subsequently improve their effectiveness and efficiency in humanitarian programming. The project has global outreach and being implemented in 20+ countries of all the regions of IR’s presence i.e., Asia, East Africa, West Africa, and the Middle East.
    STRIDE-II brings a more holistic approach to preparedness, true and inclusive Localization in target region for an effective organizational response. The STRIDE-II approaches and its key components are designed in a way that Islamic Relief remain relevant in humanitarian systems, adding value, become partner of choice, prepared and innovative within humanitarian ecosystem. 3. Objective of the consultancy services
    Islamic Relief Kenya is looking for experienced and qualified professional (s) to provide support to IRK disaster and Humanitarian Response sector in exploring context-specific Localisation in IRK presence areas [Mandera County, Wajir County, Garissa County, Marsabit county, Tana River County and Kajiado County] and non-presence area of Kenya. The consultant will develop practical guidelines for establishing and managing partnerships with diverse groups of local actors.
    Terms of Reference (TOR) 4
  2. Delivery Strategy
    The consultant will primarily work with the Disaster and Humanitarian sector, specifically the Emergency response coordinator and Programme Manager, as well as across other departments Leads.
    It is expected from the consultant to provide detailed methodology in the proposal to achieve desired outputs/deliverables by conducting consultations with key internal and external stakeholders including International Organizations having different operational models and other local actors. 5. Deliverables/Outputs
    i. Assess the extent to which localization agenda is taking place in Kenya. Assess the merits, challenges and limitations of working with local organizations in Kenya
    ii. Develop partnership guidelines for establishing and managing partnerships with Local NGOs and Civil society organizations in Kenya.
    iii. Train IR staff on how to use the guidelines and other tools of localisation processes to strengthen their capacity for using the partnership guidelines and undertaking the partner in-take process.
  3. Time Frame
    Final output and project completion by: (5th January 2022). Timelines for deliverables can be discussed at contract signing stage and any deviations can be negotiated with the contract manager during the consultancy period.
    ▪ Contract duration: 1 months
    ▪ Direct report: Emergency Response Coordinator
    ▪ Job Title: Consultant: Localization and Partnerships Management 7. Qualifications
    Islamic relief Kenya is requesting for proposal (RFP) for the expression of interest detailing your technical and financial proposal with clear timeline and results –
    ▪ Master’s Degree in Community Development, Project Management, Business Management, Disaster Management, or any other related field with at least 5 years field-based experience.
    ▪ Professional experience in the humanitarian sector & Localisation with a combination of senior management experience at field level and technical work related to partnerships management and capacity strengthening of teams and local actors.
    ▪ Understanding of the context and experience of working across Kenya including northern Kenya, coastal region, and regional context.
    ▪ Strong knowledge of practical approaches and demonstrated experience around Localisation.
    ▪ Demonstrated experience around work related to developing guidelines and approaches for partnerships management.
    Terms of Reference (TOR) 5
    ▪ Familiar with/good understanding of Core Humanitarian Standards, Sphere Standards, MERS, Charter for Change, Grand Bargain, Protection Principles, Red-Cross/Red-Crescent Code of Conduct etc.
    ▪ Excellent writing and communication skills (high proficiency in English language)
    ▪ Time management skills and able to complete the assignment within allocated time
    ▪ Able to travel to across Kenya [if required] in both IRK presence and non-presence area.
    ▪ The candidate should be available immediately. 8. Bid Document Comprises.
    The bid document prepared by the bidder shall comprise of the following:
    ▪ Fully completed IRK Dossier – Questionnaire
    ▪ The summary of the Consultant’s Profile with contact address and their CVs.
    ▪ Valid Certificate of Incorporation in case of a company
    ▪ Detailed Technical Proposal/Methodology
    ▪ Detailed Financial proposal i.e., BOQ with unit prices and total.
    ▪ Detailed workplan.
    ▪ Any documents on previous similar service done in the past three years.
    ▪ ID/Passport Company Owner
    ▪ Valid PIN
    ▪ Tax Compliance Certificate 9. Payment Terms and Conditions:
    Payment will be made in accordance with the deliverables and deadlines as follows:
    ▪ 30% of the total amount – after submitting first draft of output 1, 2 and 3.
    ▪ 70% of the total amount – submission of all deliverables and satisfactory response from contract manager. 10. Additional information and conditions of contract:
    During the course of assignment, IRK will be responsible for the following services:
    ▪ Facilitate introductions through support letters while introducing the consultant to community and related stakeholders
    ▪ Plan and organize meetings with relevant IR departmental teams.
    ▪ Facilitation of IRK staff trainings.
    ▪ Timely review deliverables and give qualitative feedback
    ▪ Consultancy fees as agreed in contract.
    IRK will not cover:
    ▪ Tax obligations as required by the country in which he/she will file income tax
    ▪ Any pre/post assignment medical costs. These should be covered by the consultant
    ▪ Medical and travel insurance arrangements and costs. These should be covered by the consultant
    Terms of Reference (TOR) 6
    ▪ Travel & accommodations -IRK will not provide travel and accommodation during field visits if required. 11. Ownership:
    IRK will retain the complete right of ownership of Guidelines for Localisation. The guidelines, report, its findings, and its data could not be claimed anywhere by any other agency or person unless and until the consent of IRK or the funding partners is sought.

How to apply

  1. Application process
    Interested and eligible individuals/companies specializing in localizations with sound capacity, relevant experience in similar work are hereby invited to request for the tender documents via this email and submit their dated, stamped, and signed bids on or before 21st December 2021, 2.30pm via hand delivery to Islamic Relief Kenya office, Kirichwa Road, off Ngong Rd. Nairobi, Kenya. Bids submitted after 21st December 2021, 2.30pm will be automatically disqualified.