Position: Country Project Manager
The Jesuit Refugee Service (JRS) is a ministry of the Society of Jesus, incorporated as an international non-governmental organisation with a mission to accompany, serve, and advocate for the rights of refugees and forcibly displaced people. The organisation was founded in November 1980 and now has a presence in over 50 countries. JRS undertakes services at national and regional levels with the support and guidance of an international office (IO) in Rome. JRS service is human and spiritual, working in situations of greatest need, seeking the long-term well-being of refugees and displaced people while not neglecting their immediate or urgent needs.
The main services provided are in the field of education, emergency assistance, psychosocial support and livelihood activities. Currently, more than 724,000 individuals are direct beneficiaries of JRS projects.
Child Safeguarding and PSEAH Commitments
JRS has zero tolerance towards all forms of sexual exploitation and abuse and takes seriously all concerns and complaints about sexual exploitation and abuse against children and vulnerable adults by JRS personnel. JRS is committed to safeguarding children and vulnerable adults and has policies which outline the expected behaviour, code of conduct and responsibility of all persons acting on behalf of JRS (Staff, consultants, volunteers, interns, Pastoral team and other representatives). JRS personnel are expected to abide by these policies and guidelines.
The Projects Manager (PM)’s primary responsibility is to provide oversight of operations, staff and project initiatives that align with the JRS’ goals and objectives in Mozambique, The PM will coordinate and support the implementation of all aspects of programming within the country with the guidance and strategic oversight of Regional Office(RO). He/she will be responsible for planning, implementing, monitoring and evaluating the JRS projects within Mozambique, under the direction of the Deputy Regional Director, supported by Regional Office staff.. The PM will also be responsible for fundraising and grant management. Lastly, the PM will work in close collaboration with the Regional Office n defining all aspects of the project cycle as well as implement positive and effective relationships with key partners and stakeholders in the interest of promoting JRS’s objectives.
1. Coordination of JRS projects in Mozambique
- In consultation with the Deputy Regional Director and relevant stakeholders, analyze regularly the unmet needs of IDPs and other populations of concern and to suggest new initiatives;
- Through a consultative process within the country and field visits, assist in the development of strategies, methodologies, contingency plans that respond to current, new and emerging challenges for the country;
- Assist in and provide inputs developing the country operations plan, aligned with the global strategic framework and priorities and regional priorities as well as with annual programming/planning instructions;
- Attend meetings of relevant Cluster Working Groups, government departments at national and provincial level and coordinate JRS activities accordingly
2. Project related activities
- Responsible for the overall planning, monitoring, reporting and evaluation of JRS projects within the country;
- Ensure timely and effective planning and implementation of annual needs assessments for each project site, according to JRS standards and guidelines;
- Set methodologies, timetables and resources for project evaluations;
- Develop project proposals and reports according to JRS standards and donor-related requirements (funding proposal / reports) in collaboration with the Regional Office.
- Conduct regular project visits to monitor and evaluate the activities to ensure timely and quality implementation according to the JRS vision and mission, standards and guidelines and donor specific requirements, and provide feedback to the RO;
- Conduct regular field visits to train and update Project Coordinators and other key field staff in project writing, management, compliance, monitoring and evaluation according to JRS’ standards and guidelines as well as suggesting improvements of planning, programming implementation and current processes.
- Ensure project learning is generated and documented, and shared within the JRS network
- Liaise with country, regional, and international technical support officers as needed to ensure relevancy and quality of activities
3. Support and Communication
- When requested, represents JRS Mozambique in country meetings;
Communicating regularly with the Deputy Regional Director, Regional Office and IO Desk Officers in the Programmes and Innovation Department informing them on all major issues and developments in programming within the country.
4. Relations with partner and donor agencies
- Maintain close working relations and attend meetings with JRS’s partner agencies, as well as with other international humanitarian/development organisations including UNHCR, government departments, funding agencies and Church bodies;
- Support the organizational fundraising actions by maintaining regular contact, including meetings with donor representatives and by submitting project funding proposals and managing donor reporting;
- In close collaboration with the Deputy Regional Director, negotiates funding or partnership agreements;
- Attend Cluster Working Group and other relevant coordination meetings;
- Build strong rapport with the major partners/donors as well as with government counterparts
- Explore and help create possibilities for new partnerships/ donors;
- Develop relevant communication tools to keep team members, partners and donors regularly informed of progress of activities;
- Represent the organisation in meetings, giving talks and presentations.
5. Work with the Country Team
- Works closely with other members of the team to fulfil its function of shared leadership through the coordination of all project efforts in the country;
- Attend regular team meetings, planning meetings and workshops;
- Regularly monitor project income and expenditure in conjunction with the Country Finance Officer and the Regional Finance Officer
With support from RO, ensure that projects have enough funding for their implementation;
- Submit the annual budget for the projects in conjunction with the project Finance Officer.
7. Care for personnel
- Ensures adequate supervision, professional development, training, coaching and mentoring of all country staff
- In collaboration with the Regional Human Resources Officer, ensures that JRS Human Resources policies and procedures are implemented at country level and where necessary, adapted to local statutory requirements
- Discerns and advises Regional Director on overall staffing needs in the project proposal process
Qualifications and Experience
- Advanced University degree, preferably in Project Management, Business Administration, or equivalent;
- At least four (4) years of project management experience working with NGOs, proposal and reports writing, project evaluation and monitoring;
- Professional experience in a similar capacity with international, non-profit organizations;
- Knowledge of and experience with strategic framework, log frames, etc.
- Excellent proficiency in written and verbal Portuguese and English; a professional working knowledge of a language spoken in the country is desirable.
Required Skills and competencies
- Excellent project management skills with experience in managing and supervising projects;
- Excellent knowledge of the project cycle and logical framework approach;
- Demonstrated knowledge and experience with Results-based Management Framework
- Possess good knowledge of planning and strategizing financial and budgeting issues;
- Experience with basic financial management skills including developing and monitoring budgets and financial reporting;
- Ability to prioritize work, meet deadlines and produce quality results on time with attention to detail;
- Proficient in using computers with related knowledge of software programs and Internet.
- Self-direction, creativity, and follow up skills to ensure work is accurate and deadlines are met;
- Ability to prioritize and manage several tasks in a fast-paced environment;
- Ability to work in a multicultural environment and promote effective teamwork;
- Strong ability to work under pressure;
- Strong management, analytical and interpersonal skills;
- Good organizational skills and high attention to detail;
- Ability to work with and maintain good relationships with multiple stakeholders;
- Demonstrated experience in working in developing countries is highly desirable;
- Willingness to work and travel to refugee settings in challenging environment
- Ability to perform in cross-functional team approach and job responsibilities;
- Good understanding of the organization’s overall business and its objectives;
- Excellent interpersonal and presentation skills;
Required Core values
- Good understanding of and compatibility with the values of JRS;
- Commitment to JRS’s mission, vision and values; the ability to convey with enthusiasm JRS’s role in accompanying and serving forcibly displaced people and to advocate for their right to protection and a life in dignity.
- High integrity, honesty and confidentiality; ability to deal tactfully and discreetly with people, situations and information.
- Acceptance of diversity and inclusion as a core value;
The position requires regular travel to JRS locations.
- Contract is for 1 year renewable (depending on funding) with an initial probation of 3 months.
- JRS remuneration policy is in keeping with JRS ethos to offer effective and professional service and at the same time express solidarity with the people served. The salary scale is calculated with the use of a Post Adjustment Multiplier and takes into account years of relevant experience and degree of responsibility of the role.
How to apply
Email your application to firstname.lastname@example.org
The position is only open to candidates who possess Mozambican citizenship or other legal authorization to work in Mozambique.
Please note that due to an urgent need, applications will be reviewed on a rolling basis and candidates are encouraged to apply as soon as possible.
Only shortlisted candidates will be contacted.
Note: JRS has a Child Safeguarding (CS) Policy, PSEAH and Gender policies in place and expects all staff to read, sign and adhere to them.