Emergency Finance Officer at Plan International


The Organisation

 

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

 

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

 

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

 

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

 

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

Accountabilities

 

  • Reviews payment requests and Purchase Request to verify that all the necessary supporting documents have been attached and that the payments are for eligible expenditures as per the organization rule and regulation.
  • Prepare cheque after checking all financial documents are reviewed & approved
  • Prepare: – payment voucher, cash receipt, withholding tax voucher for suppliers, purchase order, journal vouchers, and submit the hard copy to be reviewed & approved.
  • Prepare monthly budget vs Expenditure reports per source and update sub office manager for timely utilization.
  • Prepare scan copy of GFFO Grant financial documents and submit to GNO before deadline.
  • Maintain all the grant agreement file in the sub office along with their compliance
  • Consolidate and forward cash flow Projection from departments/programs to sub  office coordinator for compilation
  • Prepare monthly bank reconciliation statement and take action on all irregular transactions
  • Prepare documentation per GFFO reporting templet
  • Ensure the proper implementation of DOA (delegation of authority) in the sub office.
  • Prepare all Grant reports specific to the Emergency funds and send to the PA office Emergency Finance Coordinator for compilation.
  • Provide support to ensure that all grants are complete and accurate from a financial perspective in advance of grant closure
  • Prepare Monthly payrolls for all Emergency staff on timely basis.
  • Keep filling systems in which documents could be readily available, easily traced and ensure that all documents fulfil the appropriate source document and also give special attention for GFFO funded documentation.
  • Conduct surprise cash counts handled by field office finance assistant/cashiers and report to the Program Area emergency Finance Coordinator on regular basis.
  • Keep separate records of all fixed asset purchase with Emergency Grant funds.  
  • Responsible for the timely settlement of cash advance to Emergency field offices and report to the Program Area emergency Finance coordinator if there is any delay;
  • Perform timely payment of Tax and Pension fund specific to Field emergency offices.
  • Engage in partnership document review and liquidation specific to Emergency response Partners.
  • Replace the task of Program Area Finance coordinator and officer in their absence/when necessary.
  • Performs any other duty assigned by your immediate supervisor.
  • Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
  • Key relationships

 

  • No contact or very low frequency of interaction or Working contacts inside and outside the organization

 

Technical expertise, skills and knowledge

 

Essential

  • A minimum of BA degree in Accounting/Business Management and related fields
  • Five years of work experience in similar position.
  • NGO experience is an advantageous.
  • Basic knowledge of Emergency and Finances role in Emergency.
  • High level of communication both written and oral.
  • Excellent Knowledge of Computer applications like Excel, Word, Access, use of email and Power point.

Desirable

  • Grant management and reporting skill.
  • High level facilitation skill.
  • Knowledge in bank correspondence and mode of payments.
  • Supervisory skill.
  • High level of integrity.
  • Be loyal to organization procedures.
  • Dependable and accurate in all reports
  • Supportive and encouraging to others.
  • Eager to be part of solution.
  • Ability to communicate at all levels, & in difficult circumstances,
  • Ability to work under pressure within a diverse team of people, and be dynamic, tenacious, and   committed
  • Very good written & spoken English;
  • Very good communication skills with all level of staff
  • Very good human relation skills, ability to explain
  • Very good planning & organizing skills, very good orientation to detail
  • High commitment to confidentiality
  • Gender sensitivity

Location: Assosa

Type of Role: Emergency Finance Officer

Reports to: Finance Coordianto

Grade: 

Closing Date: June 15/2022

 

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

 

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

 

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

 

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

 

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

 

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the  Inter Agency Misconduct Disclosure Scheme.  In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates. 

 

More Information

  • Job City Assosa
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