Field HR Applications Referent (Homere) At Médecins Sans Frontières


GENERAL CONTEXT

Médecins Sans Frontières is an international independent medical-humanitarian organization, which offers assistance to populations in distress, to victims of natural or man-made disasters and to victims of armed conflict, without discrimination and irrespective of race, religion, creed or political affiliation.

MSF is a civil society initiative that brings together individuals committed to the assistance of other human beings in crisis. As such MSF is by choice an association.
Each individual working with MSF does it out of conviction and is ready to uphold the values and principles of MSF.

The MSF movement is built around six operational directorates. MSF OCBA is one of those directorates. The operations are implemented by field teams and the mission coordination teams; together with the organizational units based in Barcelona and decentralized in Nairobi, Dakar and Amman. The field operations are guided and supported by 5 Operational Cells, the Emergency Unit and other departments supporting operations.

GENERAL OBJECTIVES

· Guarantee that all MSF missions develop and put in place a payment plan complying with the local legal requirements.

· Guarantee that the financial costs associated to missions payrolls are managed with rigor while complying the accountability.

· Guarantee that all missions are ready to pay all salaries, taxes, and contributions on time

· Leads the design of IT solutions linked to the strategic field HR objectives: mobility, staff development, local staff career management, organisational design…

PLACEMENT WITHIN THE ORGANISATIONAL CHART

The Field HR Homere Referent is part of the HRM Unit will work close to the HR Advisors (HQ) and the HRCo and PAM in the field. This position requires a person with initiative and autonomy to work with limited support from the HRM team (mainly alignment cross check) with a link to different stakeholders as required.

At the same time, she/he represents OCBA in the Homere Group (platform of homologues from the other OC where the global needs are decided and validated).

In some tasks, he/she works together with the HOMERE IT specialist (ERP HR/FI & Payroll Applications Technician) validating the solutions proposed when pertinent.

MAIN FUNCTIONS, RESPONSIBILITIES AND TASKS

Related to the payroll system:

· Analyses the legal frame of MSF missions and defines the “payment plan” for each mission working with the HRCO and PAM.

· Monitors / follows legal changes in the different labour markets and adapts the payment plan accordingly.

· Guides the work of HRCo and PAM to guarantee the MSF legal compliance related to the “payment plan”

· Coordinates the prioritization of the Field Payroll functional needs and validates Payroll system solutions’ new releases as per these business requirements to enhance the organizational business delivery.

· Defines a training strategy for all Homere users that guarantees the most performant use of the tool

· Defines and implements user protocols (data quality protocols, payroll procedure, data analysis statistics…) and monitors que performance quality,

· Maintains and update all necessary parameters, tables, and data of the specified applications (Homere) for all missions.

Related to Field HR operational challenges

· Designs IT solutions to Field HR functional needs deciding whether they can be addressed through Homere or any other HR application (staff development, career management, performance follow-up, mobility…)

  • Represents OCBA in the Homere Group with decision making capacity to discuss common interOC developments and priorities.

· Defines and manages the budget for new developments.

· Monitors data quality and contributes to the elaboration of specific reports to support the field HR function.

· Interacts with the data manager in the HR Department providing ready to use files for the elaboration of global reports.

Related to IT functionalities

· From a solid knowledge of the Homere technical structure, works together with the IT Business Analyst in the definition of the Functional and Technical specifications and the implementation of its associated technical solution.

· Identifies any improvement that Homere, as a tool, needs to be implemented based on challenges the users have or on the business needs.

· Validates developed technical solutions as per prioritized business requirements.

· Approves the delivered configuration.

· Monitors the data transfer from the missions to HQ, timely and with accuracy.

· Is a key player in the system validation tests and procedures of the systems belonging to the Field HRIS functions and does the final approval.

Related to building user’s capacity

· Creates and maintains appropriate user reference guides and training modules in coordination with IT Homere Referent.

· Delivers training to HR Field Homere users to maintain their appropriate knowledge in the Homere use.

· Provides functional support to the Homere users (PAM, Administration Manager…) in the MSF Field missions to ensure accurate Payroll delivery and data quality.

· Interacts with the homologues of other OC in the platforms resulting from the Intersectional Homere Governance system.

· Contribute to the sharing of knowledge to the organization in the areas under his/her responsibility

SELECTION CRITERIA

Education and experience

· University Degree preferably related to Business Administration / HR Management. Desirable to have knowledge on computing science.

· Desirable relevant experience (3 years) working in one of the following areas:

  • Field HR positions with MSF, with hands-on experience working with Homere. Having worked as well in Field Finance positions will be an asset.
  • Similar positions with HRIS tools and international experience, preferably with a NGO. Having worked with Homere is an asset.

· Desirable experience in software implementation and/or support to end-users

· Languages: Fluent in French, Spanish, and English.

Competencies

· Commitment to MSF’s Principles

· Cross-cultural Awareness

· Behavioural Flexibility

· Stress Management

· Analytical Thinking

· Results and Quality Orientation

· Service Orientation

· Planning and Organising

· Initiative and Innovation

· Capacity to negotiate

· Teamwork and Cooperation

CONDITIONS

· Position based in any of the MSF OCBA hubs

· Open ended contract

· Full-time work

  • Annually gross salary: HQ-3A (divided in 12 monthly payments) plus secondary benefits based on MSF-OCBA Reward Policy.
  • Starting date: immediately

MSF is committed to achieving workforce diversity in terms of gender, race, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are encouraged to apply. We are committed to achieving a balanced gender distribution and therefore encourage women to apply.

All applications will be treated with the strictest confidence. MSF provides a work environment that reflects the values of gender equality, teamwork, integrity and a healthy balance of work and life. MSF does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment and discrimination. All selected candidates will, therefore, undergo reference checks.

Médecins Sans Frontieres, as a responsible employer, under article 38 of “Ley de Integración Social del Minusválido de 1982 (LISMI)” invite those persons with a recognized disability and with an interest in the humanitarian area to apply for the above-mentioned position.

How to apply

HOW TO APPLY

· To apply, please follow the link below and submit your CV and cover letter

https://careers.msf-applications.org/job-invite/5907/

· Closing date: March 20th at 23:59 (CET)

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