Under the supervision of the Chief of Party (COP), the Finance & Grants Manager will manage all financial and grant activities of the project in-country. S/he will work closely with the COP, technical staff, and RTI regional and home office staff to ensure project resources are effectively and efficiently used in order to achieve project objectives and results. The Finance & Grants Manager must ensure that project implementation is done in an environment of strong controls and that the project complies with RTI and USAID rules and regulations and all applicable local laws. S/he will ensure appropriate systems and procedures (payroll, cash management, vendor payments, budgeting and forecasting, procurement, property management, grants management and other related financial and operational tasks) are in place to properly disburse, account, budget, and report project funds in timely and cost-effective manner. The Finance & Grants Manager is responsible for financial and grants quality control and reporting and must ensure financial and operational information is provided to project leadership, technical staff, regional and home office staff for timely decision making.
This position supervises the project’s field-based Finance, Grants, and Procurements & Logistics staff.
Essential Duties: Main purpose of job (List primary duties that occupy a majority of incumbent time in order of importance)
- Ensure compliance with RTI finance, accounting and procurement policies and procedures as well as local laws (i.e. taxes, customs, registration, minimize unbillable expenses);
- Ensure timely submission of monthly accounting reports (preliminary & final extracts) including trial balances, balance sheets, P&L statements to project leadership and RTI Home Office, and review balance sheet reconciliations;
- Review, approve and pay out cash disbursements to vendors and grantees in a timely manner and ensure that all expenses are allowable, allocable and documented per RTI/USAID policy and have adequate support documentation.
- Responsible for management of financial documents and maintaining a proper filing system that ensures documents can be retrieved with ease;
- Manage and oversee project’s internal and external financial audits, follow up on implementation of audit and compliance review recommendations;
- Manage and monitor performance of office petty cash system, supervise the management of cash available amount in safe, check balances, and ensure financial security instructions are followed;
- Facilitate monthly payroll and remit required withholdings and other benefit management;
- Assess monthly cash flow needs for the project and communicate cash requests to Home Office according to planned activities;
- Oversee the management of bank accounts: follow transfers, check balances, check authorized expenses and online transactions, advise COP on changes in bank account signatories;
- Ensure bank reconciliations of all accounts are performed monthly and compliance issues addressed in a timely fashion and advise project leadership accordingly
- Track value added taxes (VAT), compile submissions to Tanzania Revenue Authority and US government through the local US mission, monitor activity and update protocols;