Job Title: Finance Manager
Function: Finance & Administration
Job Group: Programme Support
Duty Station: El Fasher, North Darfur Region, Sudan
Administrative Line Manager: Head of Mission
Line Management Responsibility: Finance Assitant
Nonviolent Peaceforce (NP) envisions a worldwide culture of peace where conflicts within and between communities and nations are managed through nonviolent means. NP is a global civil society organisation that works with people affected by violent conflicts to enhance their security and dignity through unarmed civilian protection (UCP) and by helping to transform the world’s response to conflict situations.
The Finance Manager is a member of the Country Management Team (CMT) in NP Sudan, and responsible for financial and accounting management, financial reporting, accounting, funds management, preparing donor finance reports, contributing to fraud control procedures, payroll, and related administrative tasks. The Finance Department ensures compliance with donor and governmental regulations as well as Nonviolent Peaceforce internal policies and procedures. In its role as a support to the Programmes and other Departments, the Finance Department provides timely reports and assistance to all departments and to HQ to ensure that financial resources are used efficiently and effectively. Although the finance manager reports to the Head of Mission, they have a functional reporting line to the NP Group Director Finance and Operations.
We are seeking a highly motivated and experienced candidate to lead the finance department. You are excited to be part of a new Country Programme and play a lead role in its start-up.
Commitment to NP Principles
- Demonstrate a commitment to NP’s mandate and principles
- Maintain a positive image of the organisation full time while in the field.
Receipt of supplier invoice & payment process
- Review invoices for accuracy and proper approval
- Review the supporting documents before payment is approved by the Head of Mission
- Ensure proper filing and supporting documentation is in order
Petty Cash & Cash Fund Management
- Ensure payroll advances are recorded in the payroll on a monthly basis
- Ensure the R&R allowance is recorded in the payroll on a monthly basis
- Ensure the advances accounts are cleared on a monthly basis
- Ensure weekly reconciliation of petty cash
Cash Disbursement to Field Sites
- Review and maintain oversight of cash fund disbursement forms
- Manage withdrawal of petty cash/ cash fund from the bank
- Oversight of cash movement including verification of receipt by recipient/field site
- Ensure withdrawal and deposit to and from the bank are recorded
- Ensure that the cash count reconcile with the balance in the books of account
Bank and Control Accounts Reconciliation
- Review the monthly bank reconciliations
- Get the reconciliation approved from the Head of Mission and file with monthly financial reports
- Maintain a 6-month cash forecast, and updated on monthly basis
Monthly closure & Financial Reporting
- Close the accounts for the month ensuring that all vouchers and expenses are posted by the end of the month
- Prepare month end reports including bank reconciliations, budget vs. actuals reports, A/R, A/P, cash forecast and payroll reconciliation
- Ensure that the Intercompany ledger from Head Office reconcile with the mission’s intercompany ledger
- Maintain real time accounts payable system with monthly submission to HQ
- In liaison with program staff ensure accurate and timely reporting on budget vs. actuals reports to HQ, including variance analysis.
- Review the master payroll file
- Ensure that national staff taxed are paid in time
- Review the payroll reports (pay sheet, leave summary, etc.)
- In liaison with program staff ensure correct cost allocation of staff costs
- Play a lead role in collaboration with the CMT in the preparation of new budgets
- Support the monitoring of programme budgets
- Prepare budget for Finance Department and assist in the budget preparation with the project managers
- Work with Head of Mission to coordinate the annual programme budgeting process
- Ensure internal controls are implemented throughout the country programme with a specific focus on ensuring thorough fraud prevention processes and oversight
- Ensure due diligence, oversight and compliance with donor reporting requirements
- Ensure timely and accurate reporting to donors
- Coordinate and prepare for annual audits as well as project audits
- Coordinate the submission of monthly, quarterly and final financial reports to government Tax offices
- Ensure time sheets are completed by all staff and filed with HR
- Facilitate training of finance procedures to finance and non-finance staff
- Identify and build, or facilitate staff capacity building
QUALIFICATIONS AND COMPETENCIES
Education, Knowledge and Experience
- Bachelor’s in accounting, Finance or equivalent. Certified Public Accountant (CPA) qualification.
- At least 5 years’ experience in finance management with a nongovernmental organization (NGO)
- Experience interpreting and applying accounting standards and procedures, applicable country rules and regulations, and grants management.
- Experience in grants financial management and accounting
- Experience working in multi-cultural environment
- Quick Book experience is a significant advantage
- Ability to manage information with discretion
- Ability to set priorities, solve problems and analyse data
- Demonstrable ability to effectively process and consolidate information and documentation from multiple locations
- Flexible, energetic and adaptable
- Ability to work in a multi-cultural environment
- Proven ability to build relationships
- Ability to interact confidently and present financial information effectively to colleagues and external contacts in verbal and written English
- Proficiency with skills Microsoft Office suite and accounting software (Quickbooks)
- Demonstrated attention to detail
- Candidates meeting the above requirements are requested to visit our website Nonviolent Peaceforce and submit a CV (max. 2 pages) and cover letter (max. 1 page) detailing your experience and how you qualify for the role. Incomplete applications will not be considered.
- The closing date for applications is 20 June 2022
- Interviews could be on a rolling basis therefore a candidate may be identified before the closing date
- As part of the recruitment process, shortlisted candidates may be asked to complete a written assignment and if successful, participate in an interview process
Nonviolent Peaceforce is committed to achieving 50/50 gender balance in its staff at all levels. Female candidates are strongly encouraged to apply for this position. However, all qualified applicants regardless of their gender, race, disability, sexual orientation, or age, will be considered for this opportunity.
Nonviolent Peaceforce acknowledges the duty of care to safeguard and promote the welfare of employees, contractors, volunteers, interns, people in communities we serve, and other stakeholders and is committed to ensuring safeguarding practice reflects statutory responsibilities, government guidance and complies with best practice in the Humanitarian and Development sector.
PLEASE BEWARE OF FRAUDULENT JOB OFFERS. NONVIOLENT PEACEFORCE DOES NOT CHARGE A FEE OR ASK FOR FINANCIAL TRANSACTIONS AT ANY STAGE OF THE RECRUITMENT PROCESS (INCLUDING APPLICATION, INTERVIEW, MEETING, TRAVELING, PROCESSING TRAINING, ETC). NONVIOLENT PEACEFORCE WILL NOT REQUEST INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
- Job City Sudan