L’ Organisation
Plan International est une organisation humanitaire et de développement indépendante (organisme caritatif/à but non lucratif/de bienfaisance – sélectionnez le terme approprié pour votre public clé) qui fait la promotion des droits des enfants et de l’égalité des filles.
Nous sommes convaincus du pouvoir et du potentiel de chaque enfant. Mais cela est souvent étouffé par la pauvreté, la violence, l’exclusion et la discrimination. Et ce sont les filles qui sont les plus touchées.
En collaborant avec les enfants, les jeunes, nos défenseurs et nos partenaires, nous essayons d’obtenir un monde juste, en abordant les causes des obstacles que les filles et tous les enfants vulnérables doivent surmonter.
Nous soutenons les droits des enfants de la naissance à l’âge adulte. Et nous permettons aux enfants de se préparer et de réagir aux crises et à l’adversité. Grâce à notre portée, notre expérience et nos connaissances, nous favorisons les changements dans la pratique et la politique au niveau local, national et global.
Depuis plus de 80 ans, nous bâtissons de puissants partenariats pour les enfants et nous sommes actifs dans plus de 70 pays.
ROLE PROFILE
| Title | PIIA Finance Officer | ||
| Functional Area | PIIA | ||
| Reports to | PIIA Manager, Country Finance Manager | ||
| Location | PIIA office | Travel required | No |
| Effective Date | Grade | ||
role PURPOSE
The PIIA Finance officer’s role is to conduct all accounting operations submitted to him in accordance with the organization’s financial procedures and standards.
DiMensions of the Role
Financial Measures: The position does not have delegated authority for expenditures.
Accountabilities
- Prepare monthly cash forecast of PIIA and submit to Country Finance Manager
- File the vouchers per voucher types of transactions done at PIIA level
- Manage the intercompany accounts of PIIA projects and ensure all transactions have supporting document and NOs have information of posting
- Prepare the Intercompany Invoice or Credit Notes for PIIA and send to NOs /COs after Country Finance Manager approbation
- Remittance of Checks payments to Beneficiaries
- Prepare and filing bank reconciliations of PIIA bank accounts
- Analyse and clear Good Received/Invoice Received accounts for PIIA transactions
- Record Invoices/budget of Accruals for PIIA after Country Finance Manager approbation
- Record properly in SAP (Internal Orders, Invoices, Payments, Assignment of Checks, journal entries, etc.) according to the type of transactions
- Prepare check for PIIA Manager signature
- Stamp PAID and date the vouchers
- Payment of project activities (perdiems, etc.) and liquidate advance according to Plan International Mali policy
- Receipt in a register reimbursement of staff advance
- Hold the receipt book as needed, receives all cash payments from the partners for outstanding unused funds
- prepare the cash receipt support documents (payment slip, copy of the receipt)
- Prepare his/her Grant Project Financial Report according to the donor calendar
- Manage financial communication with NOs compliance officers for all PIIA projects
- Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
Key relationships
The PIIA Accountant will work very closely with:
Internal:
- Country Accountant (high level of collaboration),
- PIIA Manager (high level of collaboration),
- Country Finance Manager (high level of collaboration),
- Grant and Business Analyst (high level of collaboration),
- Project Accountants (high level of collaboration)
- PIIA Logistic and Procurement officer (high level of collaboration)
- PIIA Program Support officer (high level of collaboration)
- PIIA Project Managers (high level of collaboration)
External:
Suppliers, Partner NGOs
Technical expertise, skills and knowledge
Knowledge
- Holds a university degree at least BAC+3 in management, finance and / or accounting,
- Have a confirmed experience of at least 3 years in accounting operations preferably in an organization similar to Plan International,
- Have a good knowledge of the policies, procedures and practices of administrative, financial and accounting management of an international NGO in general and that of Plan International in particular,
- Have a good knowledge of the working environment of the NGOs
Aptitudes
- Great capacity of concentration and organization,
- Good listening and consulting skills,
- Excellent quality of written and oral communication in French,
- Good knowledge of the local language,
- Strong ability to use financial management software, word processing and EXCEL, ACCESS spreadsheets
Behaviours
- Being able to work in a multicultural environment,
- Being able to work in a team
- Being able to work under pressure,
- Be rigorous and have a sense of detail
Plan International’s Values in Practice
We are open and accountable
- Promotes a culture of openness and transparency, including with sponsors and donors.
- Holds self and others accountable to achieve the highest standards of integrity.
- Consistent and fair in the treatment of people.
- Open about mistakes and keen to learn from them.
- Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
- Articulates a clear purpose for staff and sets high expectations.
- Creates a climate of continuous improvement, open to challenge and new ideas.
- Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
- Evidence-based and evaluates effectiveness.
We work well together
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
- We empower our staff to give their best and develop their potential
- We respect all people, appreciate differences and challenge equality in our programs and our workplace
- We support children, girls and young people to increase their confidence and to change their own lives.
Physical Environment
The position is based at the PIIA office which is a typical office environment.
It requires travel to PIIA zones, which may account for up to 20% of working time.
Level of contact with children
Lieu de travail: Bougouni
Date limite: Les interessés peuvent faire acte de candidature au plus tard le 21 Juin 2022 en cliquant sur postuler
L’application anticipée est encouragée, car nous examinerons les demandes tout au long de la période publicitaire et nous nous réservons le droit de fermer l’annonce en avant la date limite de dépôt des candidatures.
Une série de contrôles préalables à l’embauche seront effectués conformément à la politique de Plan International sur la protection des enfants et des jeunes.
En tant qu’organisation internationale de développement communautaire centrée sur l’enfant, Plan International s’engage pleinement à promouvoir la réalisation des droits de l’enfant, y compris leur droit à la protection contre la violence et les abus. Cela signifie que nous avons des responsabilités particulières envers les enfants avec lesquels nous entrons en contact.
Plan International croit que dans un monde où les enfants font face à tant de menaces, il est de notre devoir de veiller à ce que nous, en tant qu’organisation, fassions tout ce qui est en notre pouvoir pour assurer la sécurité des enfants. Nous ne devons en aucun cas contribuer à nuire aux enfants ou à les mettre en danger.
Plan International mène une politique d’égalité des chances et encourage activement la diversité en accueillant des candidatures provenant de tous les domaines de la communauté internationale.
More Information
- Job City Bamako
