Organizational Setting and Work Relationships
The Fleet Management Officer coordinates and supervises activities related to fleet management in the Area of Responsibility (AoR) ensuring compliance with UNHCR rules and procedures, cost-effectiveness, efficiency and professionalism in the management of the fleet. The incumbent normally reports to a Senior Fleet Management Officer, however exact reporting line may vary depending on the office setup. The position can be located at UNHCR HQ, Regional Bureau, Country/Multi-Country/Field Offices.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.
– Develop fleet/accessories¿ replacement strategies, including the vehicle tracking systems (VTS) within the AoR considering UNHCR short, – and medium-term requirements. Establish and maintain the system of preventive maintenance and repairs of all vehicles and accessories, ensuring that repairs meet manufacturer¿s specifications and requirement of UNHCR. – Compile fleet and relevant accessories¿ needs within the AoR while working with key stakeholders in projecting requirements based on standards or industry acceptable methodologies. – Assess technical capacity of local commercial service providers for servicing and repair, ensuring frame agreements are entered into with such parties for the purposes of timely servicing and/or repair of vehicles (heavy/light) and/or accessories owned by UNHCR and other United Nations Agencies within the AoR. – Evaluate the feasibility of, and select partners for projects within the AoR, based on objectives, priorities, strengths and resources of the implementing partners and/or contractors. – Develop relevant contacts and build constructive relations with Government authorities, implementing partners, UN agencies and others, to foster cooperation within the AoR. – Research the market, identify, assess and select vendors based on their capability for timely delivery of the right quality equipment, maintenance and repair facilities/services. Coordinate activities of vendors within the AoR. Monitor performance of vendors by analysing the products and delivery performance. – Provide relevant counterparts with appropriate, cost-effective vehicles /accessories and professional services to support optimum programme delivery. – Monitor the quality and accuracy of related data in relevant business systems. Compile and analyse statistical information, identify trends, develop key performance indicators within the AoR. – Disseminate, promote commitment to and monitor compliance with UNHCR’s global policies, standards and guidance on vehicle management. – Oversee that an updated inventory of all UNHCR vehicles/accessories is maintained and work closely with Asset Management colleagues consolidate items for disposal and process disposal procedures with relevant Government authorities. – Perform other related duties as required.
Minimum Qualifications Education & Professional Work Experience Years of Experience / Degree Level For P3/NOC – 6 years relevant experience with Undergraduate degree; or 5 years relevant experience with Graduate degree; or 4 years relevant experience with Doctorate degree
Field(s) of Education Mechanical Engineering; Logistics; Supply chain; Fleet management; Business Administration; or other relevant field. (Field(s) of Education marked with an asterisk* are essential)
Certificates and/or Licenses HCR Supply Chain Lrng Prog; (Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience Essential Minimum 4 years of experience in progressively responsible functions in Supply Chain Management/Logistics and/or Fleet Management. Sound understanding and experience of international public procurement in challenging environments. Solid understanding of vehicle mechanics. Ability to work in geographically diverse teams. High degree of integrity. Proven ability to deal with multiple tasks in a courteous and service-oriented manner in demanding working conditions that often have short deadlines.
Desirable Budget management experience. Knowledge of fleet Wave, VTS and any other vehicle management software is considered an asset.
The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity.
Please note that UNHCR does not charge a fee at any stage of its recruitment process (application, interview, meeting, travelling, processing, training or any other fees).
Please note that the closing date for positions advertised in the Addendum 2 to March 2022 Compendium is Tuesday 14 June 2022 (midnight Geneva time).
- Job City Kampala