Position: Food Security & Livelihood (FSL) Project Officer
Department: Project Implementation Unit
Location: Baidoa, Somalia
Contract Duration: 31st December 2023
Direct Hierarchy: CASH Supervisor
Starting date: May 2023
Background on ACTED
Created in 1993, ACTED is an international non-governmental organization pursuing a dual mandate of emergency response and development interventions in 40 of some of the world’s most vulnerable countries affected by conflicts, disasters, or socio-economic hardship. With a team of 7,000 national staff and 400 international staff, ACTED implements 500 projects a year to support more than 20 million beneficiaries, notably in hard-to-reach areas.
ACTED goes to the last mile through programs and approaches that look beyond the immediate emergency towards opportunities for longer term livelihood reconstruction and sustainable development. Guided by the motto “Think Local, Act Global” and its 3Zero –Zero Exclusion, Zero Carbon, and Zero Poverty – strategy, ACTED puts local territories at the centre and provides a tailored support to local needs.
ACTED is looking for professionally confident, self-motivated, experienced, and committed team player to fill the FOOD SECURITY & LIVELIHOOD OFFICERposition in BAIDOA, Somalia.
The FSL Officer will be responsible for the needs assessment and implementation of water, environmental sanitation, and hygiene promotion activities in the operation area. He/she will also be in charge as assigned to him/her by the Cash Supervisor all the FSL activities in target communities. Additionally, this position will support the IPs team training and ensure implementation is done in close collaboration with program staff, the local community, the Local authority and other relevant agencies.
- Project Implementation:
- Oversee the implementation of all project activities to ensure the project is completed in a timely and accountable manner.
- Liaise with local authorities, local partner and communities as need be
- Ensure that ACTED actions are ethnically fair and proportionate.
- Coordinate with the field team in Baidoa and the AMEU department to prepare and implement project monitoring and evaluation plans.
- Set up, plan, supervise and monitor the project at the field level to ensure the successful implementation of all project’s activities, the generation of planned outputs and attainment of key project objectives.
- To ensure all activities undertaken are appropriately documented (agreement/MOUs with relevant authorities in Somalia, attendance sheets and training circular, beneficiary Registration lists, work plans and accounts when relevant etc.)
- Write monthly reports as well as Weekly WAMs and share with CASH Manager
- Help in development and updating of monthly Project Management Framework (PMF) sheets to ensure smooth tracking of the assigned projects.
- Periodically monitor and update Beneficiary database of the projects and update in the events of re-targeting before finally sharing with interested departments
- Accurately manage payrolls for beneficiaries ahead of cash transfers.
- Ensure all activities undertaken are appropriately documented (agreement/MOUs with relevant authorities, attendance sheets and training circular, beneficiary Registration lists, work plans and accounts when relevant etc.)
- Coordinate with AME departments in alerting them on all planned monitoring activities of the projects and create smooth work relationship.
- To manage the field program staff in Baidoa and monitor the implementing partner. Act as officer in charge of the area base and therefore manage and supervise all field staff in Baidoa.
- To provide strategic advice and guidance to program management team in relation to livelihood programming aspects
- To undertake biannual appraisal of staff under his responsibility
- To budget and monitor project expenditures to ensure they are in line with ACTED and donor requirements.
- Liaise with FLAT team in the field and area office to coordinate procurement and other needs for project implementation and organization base support.
- Act as focal point for the base including security follow ups, team leadership and coordination between departments.
- To produce departmental internal report on weekly and monthly basis
- To provide internal reporting as requested from coordination and line management.
- Provide capacity building to implementing partner staff when appropriate and make sure that the local partner implements the projects as per the ACTED rules and regulations as well as per Donor requirements.
- To perform other duties as requested.
- Documenting and Compliance
- Ensure project records and documents, in particular documents that proof completion of activities (beneficiary list, donation certificates, attendance sheets, etc.) are adequately prepared, compiled and filed according to ACTED procedures and donor specific procedures;
- Maintain a beneficiary master database containing all beneficiary registration and baseline information as well as the activities from which the beneficiaries benefitted ensure the data is protected from misuse in line with ACTED’s data protection policy;
- Ensure staff awareness of, and respect of, ACTED’s code of conduct, FLATS procedures and donor requirements.
- Beneficiary Engagement and Accountability
- Ensure project staff adhere to ACTED’s Code of Conduct and treat all beneficiaries with respect and without any distinction or discrimination based on nationality, race, ethnicity, tribe, gender, religious beliefs, political opinion or disability;
- Oversee the appropriate, achievable and acceptable selection of project beneficiaries;
- Develop a communication strategy with communities so that factual, objective and actionable information is provided to project stakeholders;
- Ensure project stakeholders are empowered to participate throughout the project cycle;
- Ensure that ACTED’s Complaints and Response Mechanism is communicated to target communities and solve complaints related to the project in coordination with the AMEU.
- Internal Coordination
- Organize regular project coordination meetings with the project team;
- Participate in Weekly Area Meetings (WAMs) and when requested/as relevant in Monthly Coordination meetings (MCMs), & provide updates about implementation progress, challenges, risks, changes in context.
- External Coordination and Stakeholder Engagement
- Support, facilitate or undertake communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, partners and stakeholders in all stages of project design (liaising with the PD unit) and implementation;
- Coordinate and collaborate with others by cultivating good relations with key humanitarian actors – local and international, including government authorities and non-state actors, through regular attendance at technical meetings and bilateral meetings;
- Identify opportunities to collaborate and coordinate efforts with other organizations to ensure our activities build upon – rather than replicate – the work of others;
- Refer unmet needs to other relevant actors;
- Share externally learning and innovation with communities and other stakeholders.
- Partner Management
- Provide support to partners in project implementation and ensure timely and qualitative implementation of projects by partners in line with ACTED and donor requirements;
- Refer partners to relevant ACTED staff to support and/or train them implementation strategies where relevant;
- Participate review meetings with partners, with particular attention given to the relationship aspects of partnership collaboration and ensure that any issues or disputes are resolved in a timely manner.
- Regularly conduct a context analysis in the project implementation area by identifying and following micro signals (e.g. security indicators, socio-economic indicators) and support the Project Coordinator and the Security Department in preparing Security Updates in the Operation areas
- Ensure project stakeholders have a good image of ACTED thus increasing the acceptance of ACTED’s presence and activities in the project implementation area;
- Manage the movement of the project implementation team and ensure that the movement SOPs are strictly respected by the team members;
- When necessary, negotiate access with local stakeholders.
- Quality Control
- Participate in AMEU planning processes and actively support the delivery of AMEU activities in line with the project AME framework and AME Manual;
- Plan and organize internal qualitative assurance checks by the project team;
- Assess the activities undertaken and ensure efficient use of resources.
- Undertake regular field visits to provide technical guidance and supervision as well as regularly monitor the progress of project activities.
- Discuss, plan and deliver appropriate corrective actions, including based on AME findings and recommendations.
- Collect and apply appropriate lessons learnt and best practices to current projects, and ensure these lessons learnt are pro-actively shared with supervisor, the AMEU and other team members to apply them in future project development processes.
Qualifications/Skills and Experience
- Completion of university degree, social studies, architecture, urban planning or engineering
- Minimum two years of experience in international and/or local NGO; ideally involved in the direct implementation of field level humanitarian assistance to refugees or IDPs.
- Previous work with camp management agency
- Technical skills such as Microsoft Office.
- Experience in community services, women empowerment, youth activities, protection, distribution, or registration.
- Experience in working with national partners, local/government authorities, and UN organizations.
How to apply
Qualified Nationals persons with the required skills are invited to submit their applications accompanied by detailed curriculum vitae and cover letter as a single document i.e. with the cover letter being on the first page and the CV starting on the second page, detailing three work related referees and contacts to firstname.lastname@example.org and received on or before 5.00PM on 24th March 2023. The application should bear the subject line “FSL OFFICER – BAIDOA”
Please Apply for ONLY ONE POSITION
Do not attach any other documents while sending your applications, if required they will be requested at a later stage.
Please note that only shortlisted candidates will be contacted.
ACTED will at no stage of recruitment process request candidate to make payments of any kind. Further, ACTED has not retained any agent in connection with recruitments.
ACTED is committed to protecting beneficiaries within our programmes from exploitation and abuse and any kind of misconduct. ACTED has specific policies, including PSEA and Child Protection, which outlines the expected behaviour and the responsibility of all staff, beneficiaries, consultants, and other stakeholders and has zero tolerance towards misconducts. Any candidate offered a job with ACTED will be expected to sign ACTED’s organizational Policies and Code of Conduct as an annex to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.
ACTED is an Equal Opportunity Employer.