Gender mainstreaming consultancy for DRC Turkey’s implementing partners At Danish Refugee Council

Assignment

Gender mainstreaming consultancy for DRC Turkey’s implementing partners

Country Office

DRC Turkey (Antakya)

Location

Online or in-person

Duration: during June and July 2022

Background

Danish Refugee Council (DRC) is a humanitarian, non-governmental and non-profit organization founded in 1956 and working in over 30 countries in the world. DRC has been operating in southeastern Turkey (Hatay, Şanlıurfa, Kilis, and Kahramanmaraş) since 2013, serving Persons of Concerns (PoC) including Syrian refugees and the affected host communities. As the conflict stretches on in Syria, DRC remains committed to developing long-term solutions that serve the needs of displaced Syrians and other refugees and migrants currently living in Turkey.

DRC Turkey implements protection and economic recovery programs in collaboration with local civil society organizations (CSOs). As part of our partnership strategy, we are planning a series of capacity-building activities for partner CSOs, including gender mainstreaming consultancy.

Consultancy Objective

The objective of this consultancy is to assess the gaps of DRC Turkey’s implementing partner organizations with regard to mainstreaming gender from institutional and programmatic aspects as well as to support them to develop an organizational roadmap to design and apply necessary actions and policies to mainstream gender within their institutions and programs.

Scope of Work

The consultant will assess the organizational capacities and needs of DRC Turkey’s implementing partners to identify solutions for the organizations to build the needed capacity for mainstreaming.

The implementing partners will be 4 different local CSOs of varying sizes, which are sub-grantees of DRC Turkey providing primarily protection and livelihood support to displaced populations in Turkey.

The consultancy is expected to be a maximum of four weeks.

The consultancy should cover the following tasks:

· Conducting a workshop to provide an overview on gender mainstreaming from institutional (e.g. organizational commitment and senior management direction to promote gender equality within the organization; ensuring gender sensitive hiring practices and ensuring representation of women in all departments including senior management positions with decision-making authority; keeping sex-disaggregated data when it comes to promotion, salary distribution and sex balance at all levels of the organization; creating gender sensitive environment through written organizational policies affirming gender equality and gender sensitive procedures (e.g. code of conduct taking a stand against sexual harassment and violence against women, human resources policies with regards to paternity, benefits, job flexibility, etc.); raising awareness on gender equality among staff members; allocating adequate financial resources to support gender integration work at organizational level, etc.) and programmatic aspects (e.g.; assessing the needs of target population from gender perspective; incorporating gender analysis into program design, implementation and evaluation procedures to ensure gender sensitive program approaches, incorporating gender in the overall program strategy and mainstreaming gender across all project activities; ensuring sex-balanced program teams to encourage women participation in project activities; gathering sex-disaggregated data in program planning and reporting; capacity development of program staff on gender equality and women’s empowerment, etc.)

· Analysing the organizational and programmatic set-up for each implementing partner and identifying the gaps with regards to gender mainstreaming through the review of available documents as well as in-depth interviews with relevant staff members of the partner organizations.

· Providing support to the implementing partners to develop an organizational roadmap/strategy to improve gender mainstreaming within their institution and programs. **

Consultancy Deliverables

· Conducting a gender mainstreaming workshop (online). The agenda of the workshop should be included in the technical proposal. Participant list and pre-post test results to be shared with DRC following the workshop.

· Drafting in-depth interview questions to understand the institutional and programmatic setup of mainstream gender. *The questions should be attached to the technical proposal.

· An assessment report with reflections and observations from the analysis conducted with each implementing partner, including tailored recommendations for mainstreaming gender within institutional processes and policies as well as into programing for each partner.**

· Assisting each implementing partner that takes part in the exercise to develop a tailored organizational roadmap/strategy to improve gender mainstreaming within their institution and programs. **

· Developing a simple gender mainstreaming checklist to promote gender equality and empowerment of women and girls across DRC’s implementing partner organizations’ programs as well as to strengthen their institutional capacity in this area.

Geographical Location and Time

The consultant can work remotely or in person. The financial and technical proposal is expected to include the work modality and relevant costs. In case of remote work, the consultant will organize all technical arrangements for the meetings and workshop. The hybrid modality will be also accepted by DRC. The management of the partner organizations is mostly located in Istanbul or Gaziantep. They have also field offices in Hatay, Adana, Şanlıurfa, Kahramanmaraş and Kilis.

The procurement process is expected to be finalized by the end of May 2022 and the consultancy will be conducted during June and July 2022.

Language and Methodology

The consultancy deliverables will be in English.

Consultant Profile

The Consultant (s) is expected to meet the following criteria in order to be eligible for this work:

General:

· University degree in Social Sciences, Gender Studies, or other relevant areas of study.

· 5-8 years of increasingly responsible professional experience in humanitarian aid programming, with extensive experience in women’s empowerment, gender equality, and gender mainstreaming.

· Demonstrable experience in relevant consultancy.

· Experience in supporting gender-responsive & sensitive program designs, related mainstreaming strategies and activities across protection and livelihood sectors in a displacement context.

· Strong understanding of the institutional and programmatic gaps that local civil society organizations have to mainstream gender.

· Previous experience working with local civil society organizations and capacity development is strongly preferred.

· Excellent communication, facilitation, and interpersonal skills.

· Fluent in English (both spoken and written). Knowledge of Arabic or Turkish is an advantage.

Specific qualifications:

· Sensitivity towards the cultural and social local context is required.

· Knowledge of the region and the Syrian crisis is an asset.

· Excellent ability to communicate technical and/ or complex findings to different target audiences.

Submission Guidelines

Interested candidates are requested to submit the following by May 18, 2022 at 12:30 pm:

· Technical proposal demonstrating clear understanding of the ToR and expected deliverables, as well as describing the consultancy methodology, plan, and tools to be used

· Timeline for delivery of the consultancy with detailed activity schedule

· Example of gender mainstreaming workshop agenda

· Example of interview questions to analyze the institutional and programmatic set-up to mainstream gender.

· A financial proposal inclusive of all costs needed for the work

· CV of the consultant(s) demonstrating qualifications and experience in similar workshop and organizational development

· One sample of previous assignment showing experience related to this assignment (include evidence of work done)

· Two references related to relevant work previously conducted

EVALUATION AND AWARD OF CONSULTANCY

DRC will evaluate the proposals and award the contract based on technical soundness and financial feasibility. DRC reserves the right to accept or reject any proposals received.

Administrative Evaluation

An administrative evaluation verifying the completeness of the bid package will be conducted prior technical and financial evaluation. Bids that are deemed administratively non-compliant may be rejected.

Technical Evaluation

Administratively compliant bids will be evaluated according to the following technical criteria. Please check Annex A.1 ToR and/or RFP Invitation Letter for the Technical Scoring.

Minimum passing score for technical evaluation will be 65 out of 100.

Ratio of technical/financial evaluation: 80/20

Financial Evaluation

Bidders who pass technical evaluation will be evaluated based on their financial proposals. Maximum score of 20 points will be given to the bidder with the lowest financial proposal. All other candidates will receive points in proportion to the lowest financial proposal using the inverse proportion principle: (lower bid price) * (fin_weighting_proportion) / (second cheapest technically compliant bid).

PAYMENT

DRC will pay the total amount of the contract following the full and satisfactory completion of the services as stated in this Terms of Reference.