Grants and Compliance Manager At Catholic Relief Services

Reports To: Deputy Chief of Party/Finance & Operations
Length of Contract: 5 years
Please note that this position is contingent upon award of the funding opportunity and the USAID’s approval of candidacy.
About CRS:**
Catholic Relief Services (CRS) is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance, and peacebuilding. CRS has worked in Kenya since 1965. Over the years, CRS’ focus shifted from direct relief and food distributions to a comprehensive development progr am that works with partners and enhances local capacity. for maximum impact and sustainability. Sustainable, Transformative, Accessible, WASH Innovations (STAWI) Project:
Sustainable, Transformative, Accessible, WASH Innovations (STAWI) project aims to build resilience and expand economic opportunities in Kenya ASAL counties through better management of water resources, expansion of water and sanitation services and improved use of water for domestic and productive purposes. The goal of the project is to 1) Improve governance of water resources and water services, 2) increase sustainability of water services delivery, 3) Improve management and efficiency of water use for productive purposes and 4) Change behaviors related to water use, sanitation and hygiene. Job Summary:
The Grants and Compliance Manager will be responsible for proper implementation and functionality of the Grants Under Contract (GUC) project component of the anticipated ‘Sustainable, Transformational and Accessible WASH Interventions’ (STAWI) project and advancing CRS’ work serving the poor and vulnerable. You will be involved in developing and embedding best practice to comply with donor financial rules, supporting donor proposal budgeting, analysis of institutional income, donor contract expenditure tracking, monitoring and providing management information on key risks, contributing to the implementation of improved financial systems and processes to facilitate better donor reporting and compliance.
The position holder will set up and monitor the entire grant management process and ensure proper compliance with USAID regulations, the contract objectives and requirements as contained in the RFP and contract agreement.
This position will be overseen by the DCOP Finance/Operations and work closely with programs, finance and comp liance officers and consortium partners to oversee financial reporting and selection of applications to ensure conformity with the grants program criteria, including the implementation of sub-Recipient capacity building (technical, organizational, and financial management). Job Responsibilities:

  • Support the development / regular revisions of the grants’ facility manual.
  • Ensure financial and programmatic compliance of the grant to contractual obligations, donor requirements and CRS policies.
  • In collaboration with the CoP, DCoPs and other Technical Lead, contribute to decisions on expanding economic opportunities in Kenya ASAL counties through better management of water resources, expansion pf water and sanitation services and improved water for domestic and productive services.
  • Coordinate with the CoP, DCoPs, Technical Lead and Finance staff to provide input in the design and development of grants to ensure activities are feasible, achievable within current capacity, and comply with all relevant USAID and CRS policies and procedures
  • Prepare grant agreements, negotiation memos, and detailed budgets on a regular basis, ensuring attention to detail, compliance, and accuracy.
  • Act as the point of contact (PoC) for GUCs before and after awards ensuring thorough due diligence assessments are conducted and resulting recommendations are implemented, monitor GUCs’ activities to ensure quality implementation that is aligned to projected timeframes and budgets, and alert senior management of implementation challenges in a timely manner.
  • Support STAWI GUCs to align their systems and policies to comply with USAID grants financial regulations and policies as outlined in the grants facility manual.
  • Contribute/Lead updating expense forecasting and APP data for the contract
  • Support the finance department in reviewing Staff, SR and Consortium member advance and expense liquidation reports and work on conflict resolutions, if any to keep the advances reconciled at all times.
  • Review monthly BCRs and track commitment and provide analysis to the CoP and DCoP on major variances.
  • Support STAWI GUCs in the implementation and reporting on their grants.
  • Ensure the maintenance of all files, records and documents relating to CRS’ program and projects within the program portfolio.
  • Oversee grant closeout processes in line with guidance provided within the grants’ facility manual.

Personal Skills

  • Strong relationship management skills with ability to influence and get buy-in from people not under direct supervision and to work with individuals in diverse geographical and cultural settings
  • Good strategic, analytical, problem-solving and systems thinking skills with capacity to see the big picture and ability to make sound judgment
  • Strong technical writing skills
  • Strong data collection and research skills and ability to interpret and analyze data
  • Presentation, facilitation, training, mentoring, and coaching skills
  • Proactive, resourceful, and results-oriented
  • Attention to details, accuracy, and timeliness in executing assigned responsibilities
  • Demonstrated commitment to respect, equity, diversity and inclusion including gender equality.

Required/Desired Foreign LanguageExcellent command of English and Kiswahili required. Travel Required**:** More than 40% travel with Kenya.
Key Working Relationships:
Supervisory**:** Grants and Compliance Officers
Internal: DCoPs, Finance and other technical staff
External: Partners’ staff, donors
Typical Background, Experience & Requirements:
Education and Experience

  • Master’s degree in Accounting, Finance, Business Studies, Auditing, Economics or a related field.
  • At least 5 years of experience managing and administering U.S. Federal contracts and/or grants with grant making components.
  • Experience working with USG supported projects and knowledge of financial rules and regulations, including fiscal controls and fund accounting procedures.
  • Grants Management Training experience highly preferred.
  • Possess analytical skills to identify and assess credibility of organizations eligible of grants.
  • Ability to train partners on grant management and required reporting highly desirable.
  • Experience in mentoring, coaching and skills transfer.
  • Excellent representational and communication skills, written and oral proficiency in English.

Agency-wide Competencies (for all CRS Staff):
These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

  • Continuous Improvement & Innovation
  • Builds Relationships
  • Develops Talent
  • Strategic Mindset
  • Accountability & Stewardship

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.
What we offer:
CRS offers a comprehensive benefits package and the opportunity to work in a collaborative, mission-driven culture that is committed to improving the lives of the poor throughout the world.
*Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.
CRS Kenya stri ves to be a place where a diverse mix of talented people want to come and work, stay, and do their best.
CRS provides equal employment opportunity to all qualified employees and applicants for employment and does not discriminate based on race, color, religion, ancestry or national origin, sex, age, marital status, physical or mental disability or handicap, medical condition and any other status protected by law. As an equal opportunity employer, CRS will recruit, hire, train and promote persons solely on their qualifications and abilities.
*By applying to this job, I understand and acknowledge that CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. Further, I understand that if I am a successful candidate, I will be subject to a comprehensive background check, and my personal/professional references will be asked to evaluate my behaviors related to the above safeguarding-related topics.*

Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identity is at the heart of our mission and operations. We welcome as a part of our staff and as partners people of all faiths and secular traditions who share our values and our commitment to serving those in need.

How to apply