Grants Officer, Dar es Salaam at Mennonite Economic Development Associates (MEDA)

Project Finance Officer at Mennonite Economic Development Associates (MEDA)

MEDA is seeking qualified candidates for an experienced Grants Officer to support an anticipated project that will increase economic and social empowerment of smallholder women farmers, entrepreneurs, and agribusinesses in Tanzania. The successful candidate will be based in Dar es Salaam, Tanzania. Recruitment is contingent upon approval of the project by the donor.

MEDA is an association of compassionate men and women who invest in people living in poverty around the world so they can unleash their potential to earn a livelihood to provide for their families and enrich their communities. To find out more about MEDA, please visit our website at www.meda.org.

Job Status: Full-time Contract
Start Date: May 2022
Location: Dar es Salaam, Tanzania

PROJECT DESCRIPTION

The FEGGE (Feminist Entrepreneurs Growing Greener Economies) project aims to improve economic prosperity of female and male feminist SMEs and small entrepreneurs (SEs), promoting gender equality and climate-smart business in the dryland regions of Tanzania, using a feminist business approach to an improved and gender-equitable business environment.

NGO/Non Profit Job vacancies in Tanzania Jobs

POSITION SUMMARY

The Grants Accountant will partake in developing a sound financial monitoring and control system targeted at ensuring transparent, efficient and effective grants implementation. By applying a rigid financial control approach, s/he will ensure that Grantees understand financial management pertaining to the grant awarded, develop and compile financial reports as per schedule and contract terms and exercise a transparent and honest management of the grant funds (as per contract terms and conditions).

The Grants Accountant reports to the Finance Manager.

POSITION RESPONSIBILITIES

Grantees identification, selection and file management

Screening of initial documents
Budget proposals verification and analysis
Due diligence visits
Filing and file management of grantees’ files both soft and hard copies

Contracting and contracts management

Prepare documentation and verify documentation for the contracting procedures (ensure number of copies for all respective authorities; file contract; update step in the pipeline monitoring tools)
Ensure documentation relating the grant is filed appropriately both hard and e-copies.
Maintain asset register for all assets bought by the grantees.
Monitor pipeline and keep it updated weekly (or daily if requested by management or donor)
For the awarded grants: verification of funding requests from grantees and ensuring that disbursements are made on a timely basis.

Grants financial management and control.

Preparation of grant allocation schedules including matching funds leveraged by grantees.
Logging all financial disbursements to grantees.
Bookkeeping and maintenance of the grant fund financial records including cash books, ledgers and bank reconciliations and supporting documentation for all grant payments.
Drawing up disbursement schedules and cash flow forecasts.
Requesting progress reports (technical and financial) from grantees and availing the necessary templates for their completion.
Doing reconciliations for all lead firms and BDS providers.
Maintenance of audit files and working with the Finance team to prepare for grant fund audits.
Support the Finance Manager in providing capacity building in all financial related matters to contracted Lead firms and BDS providers.
Any other duties as may be assigned by the Finance Manager on a need basis.

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Grants Monitoring

Verifying the Matching component as highlighted in the contract.
Follow up on reports not submitted as per due date by the grantees.
Provide comments to Manager from review of the grantees progress reports.
Provide feedback after the review process has been completed for each of the grantees. Keep a file with all the recommendations and observation and a note on how those have been resolved/addressed.
Follow up with Grantees on feedback and recommendations resulted from reports, visits or management analysis of grants process. Ensure issues raised have been addressed by the grantee.

Any other duties and/or requirements as assigned

REQUIREMENTS

Education: Bachelor’s degree in accounting, investment finance, economics or business administration.

Experience: 2 (Two) years’ experience in international standards of project accounting, financial management including budgeting, grants and contracts.

Additional Qualifications:

Appreciation and support of MEDA’s Mission, vision, and values.
Understanding and appreciation of business principles, international development and MEDA’s approach of creating business solutions to poverty.
Experience in establishing and cultivating successful institutional partnerships with a range of institutional types and levels of commercial enterprises.
Excellent oral and written communication in English and Kiswahili, report writing.
Experience in business finance to small growing business and small enterprises, value chain finance, agricultural finance and/or agricultural markets (Basic level)
Experience in the provision of business development services oriented toward finance.
Experience in training, mentoring and institutional capacity building.
Computer skills: Microsoft Office Applications, specifically Excel and Word and Access
Prior work experience specifically in the drylands and semi-arid regions of mainland Tanzania
Women are encouraged to apply.

APPLICATION DEADLINE: April 15th, 2022. Applications will be reviewed on a rolling basis when received.

MEDA is an equal opportunity employer and accommodations are available during all phases of the recruitment process. We ask that any applicants requiring accommodation make their needs known in advance.

Only successful applicants will be contacted.