Preparedness and Response Division (PRD), Division Support Unit, (DSU) Intern At International Organization for Migration

Position title : Preparedness and Response Division (PRD), Division Support Unit, (DSU) Intern

Duty Station : Home based

Classification : Intern

Type of appointment : Internship, three months with possibility of extension

Estimated Start Date : As soon as possible

Organizational Context and Scope

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM became a UN-related organization in 2016. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

At IOM Headquarters, within the Department of Operations and Emergencies (DOE), the Preparedness and Response Division (PRD) serves as the main instrument for migration crisis preparedness and mitigation. PRD oversees IOM’s timely, predictable and effective interventions in emergency situations by implementing a broad range of programmes, in coordination with humanitarian partners, through the Inter-Agency Standing Committee (IASC) and the cluster framework.

Under overall guidance of the Head of PRD and the direct supervision of the head of the Division Support Unit (DSU), the successful candidate will be responsible for supporting PRD with a variety of tasks that promote knowledge management and coordination within the division, as well as quality programming and response more broadly. The candidate will also support the Head of DSU in all related duties.

Responsibilities and Accountabilities:

Specific duties and responsibilities will include the following tasks**:**

Program Support

1. Liaise with DOE/PRD divisions for inputs into a variety of reports and processes and support the consolidation of inputs for reporting, responses, recommendations and approaches.
2. Attend various meetings and contribute to knowledge management by creating and disseminating NFFs.
3. Support the regular updating of IOM’s Emergency Manual through the review and editing of submissions, and the drafting of pages on key emergency response processes and procedures. Also liaise with other departments within headquarters to ensure timely updating of key sections.
4. Review documents produced by HQ and field teams, and support the process of finalizing humanitarian and project reports (such as Humanitarian Sitreps), factsheets, and other documents as the need is identified.
5. Support the implementation of projects managed at HQ level, including those focused on honouring Grand Bargain commitments.
6. Support coordination with relevant country and regional offices as the need is identified.
7. Provide general administrative and technical support for the preparation and organization of conferences, meetings, trainings and other events.

DOE Roster and Standby Partnerships (SBP)

1. Support the Division’s focal point with the DOE Roster deployment requests.
2. Communicate with and respond to support questions from DOE applicants and experts.
3. Liaise with Country Office (CO) focal points as needed for Roster, SBP and surge support requests; liaise with standby partner focal points on requests as needed.
4. Support the Division’s focal point with SBP deployment requests.
5. Work with legal colleagues as needed, on the development of Memorandum of Understandings (MoUs) with new standby partners, letters of agreements for SBP deployments, and other relevant legal documents.
6. Draft bi-monthly communication products on surge support (Roster and SBP) updates using and extracting data drawn from DOE Roster, to be distributed to colleagues, including DOE RTS’ and DOE HQ staff.
7. Support with the planning and logistics of Roster workshops.

Departmental Projects System

1. Update the DOE OPS for all division-related projects, by ensuring consistent and well-organized input;
2. Support Division’s OPS focal point with project status follow-up and closing of completed projects.
3. Extract, analyse and provide narrative and statistical reports on PRD-related projects as needed.
4. Carry-out any other duties within the PRD team as assigned.

Required Qualifications and Experience:

Education

• University degree or equivalent in the Social Sciences, International Relations, Development Studies, International Affairs or any related discipline; or an equivalent combination of education, training & experience.

Experience

• Strong knowledge in MS Excel and other data analytics software;
• Experience with database management and knowledge of database structure is an advantage;
• Strong organizational, interpersonal & intercultural skills with an attention to detail.
• Experience in relevant issues such as migration, displacement, and humanitarian assistance is considered an asset;
• Experience working in international organizations and the humanitarian community is considered an asset

Languages

IOM’s official languages are English, French, and Spanish. For this position, fluency in English is required (oral and written). Working knowledge in French, Spanish and/or Arabic is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process which may include written and/or oral assessment.

Competencies

Values – all IOM staff members must abide by and demonstrate these three values:**

Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural**

Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.
https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p
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Eligibility and Selection:

In general, the Internship Programme aims at attracting talented students and graduates who:

a) have a specific interest in, or whose studies have covered, areas relevant to IOM programmes and activities;

b) are holding a scholarship for internship placements in international organizations and/or for whom internship is required to complete their studies; or

c) are sponsored by governmental/non-governmental institutions and/or academia to work in specific areas relevant to both IOM and the sponsor.

d) are either students approaching the end of their studies and preparing a thesis, or recently graduated, who have less than two years of relevant working experience.

e) are between 20 and 36 years of age.

f) only shortlisted candidates will be contacted, and additional enquiries will only be addressed if the candidate is shortlisted.

g) depending on experience and location, IOM provides a small monthly stipend to help offset costs.

Other:

The appointment is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

No late applications will be accepted.

Intern must be in a similar time zone to Geneva, Switzerland.