VACANCY ANNOUNCEMENT
Procurement and logistics OFFICER
THE ORGANIZATION:
Handicap International is an independent and impartial international aid organisation working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights.
Handicap International is a not-for-profit organisation with no religious or political affiliation. It operates as a federation made up of a network of associations that provide it with human and financial resources, manage its projects and implement its actions and social mission. For more details on the association: http://www.handicap-international.fr/en/s/index.html
OBJECTIVE OF THE POSITION:
Under the supervision of the Logistic Manager, , the Procurement and Logistics Officer is responsible of procurement, fleet management, equipment management and general services under Handicap Logistics polices & procedures
REPONSIBILITIES:
Responsibility 1: Procurement and supply chain Management
Aim: To cover the mission needs for materials, equipment and services
Benchmarks: introduction and compliance with procurement management procedures; security of supply; project team’s satisfaction with the management of supplies.
Activities:
- Participate in the multipurpose cash assistance / in-kind program planning process under the supervision of the Project Manager and to its regular review
- Produce monthly work plan, and take part in logistical and administrative organization
- Liaise with logistics and finance department as per the procedures in place to undertake purchase & expenditures as required for activities implementation
- Report to the Project Manager on activity progression
Responsibility 2: : Fleet management.
Aim: To provide safe and suitable means of transport for the smooth running of activities
Benchmarks: suitability of means of transport to the programme context; monitoring of a vehicle fuel consumption table; existence of vehicle management procedures; quality of vehicle maintenance, vehicle utilisation rate and respect for user schedule; quality of the fuel supply contract; user satisfaction
Activities:
- Define the weekly the Base travel requirements.
- Ensure the respect of HI movement and transport management procedure.
- Collect and ensure the reconciliation of all documents regarding fuel consumption (fuel voucher, logbook, petrol station detailed invoice…).
- Prepare the Vehicle monitoring chart (VMC)
- Ensure the adequate filling of all documents by the driver, specially the Log book.
- Archiving of fleet files in a proper way.
- Manage and follow up the transport service contracts.
- Support the Drivers to follow up the transportation of the goods.
- Make sure all drivers know the roads, used secure roads and respect the security driving rules
Responsibility 3: Ensuring the correct management of equipment and IT at office level
Aim: To ensure the office has the means necessary for its smooth running
Benchmarks: computer equipment and software adapted to the programme’s needs; data security (back-ups), rate of servicing for computer equipment and for other equipment; existence of equipment management procedure
Activities:
- Ensure that Equipment and IT Management Policy is implemented, understood and respected by Asyut team members.
- Be the focal point for IT related issues and requests.
- Ensure proper installation, follow up and upgrade of IT equipment (hardware, software, network, back up, security systems and devices).
- Train/support (or supervise the training) users on how to properly use the equipment .
- Ensure daily monitoring of IT equipment performance and report any issue to the Logistics Manager and IT service provider.
- Ensure the installation, maintenance, monitoring and traceability of equipment (computer, power-supply, communication etc.).
- Ensure that the documents related to equipment management are compliant with HI policy
- Ensuring the physical management of stocks and storage facilities.
- Apply equipment management procedures and written certification of each withdrawal of equipment from stock.
- Ensure the use of and accurate update of the Equipment Monitoring Chart (EMC) and the quality of the data it contains
Responsibility 4: : In charge of the general services (office, and storage facilities)
Aim: To provide the teams with comfortable work area and preventing risk
Benchmarks: the security of the premises; the suitability of the choice of premises and the quality of their management.
Activities:
- Define the needs and propose solutions in terms of office and carrying out or ensuring the management of the fitting, servicing and maintenance.
- Ensure that Office meet the minimum safety and security requirements and analyze the guarantees of insurance after seeking advice from his/her manager.
- Ensure the proper follow up of office contract.
- Supervise the overall maintenance of the Office.
- Supervise the overall cleanness of the office.
Responsibility 5: Organization of seminar, meeting and travel
Aim: Ensure the quality of logistics to help the project team focus on the seminar topics
Benchmarks: : project team satisfaction with travel arrangement and seminar logistics
Activities:
- Organize travel, and accommodation arrangement according to the travel plan/form, organize the welcoming of staff/guest.
- Organize with the project team seminars and workshop arrangements (set up of the meeting room, meals, office supplies) and ensure travel arrangement and accommodation for each attendant
- Ensuring the rent of venue or hotel, and preparing the eventual purchase file.
THE SUCCESSFUL CANDIDATE will have:
- Educational background in Logistics or Administration or any related field
- Minimum of 2 to 3 years practical experience in the same level
- Good technical skills
- Previous experience in NGO is a plus, Fluent in French is a plus
- Experience in emergency project
Cross-cutting skills
- Fluent in English, French is a plus
- Good Organizations skills
- Good oral, written communication skills
- Proficient in all computer skills; Microsoft Word, Excel, PowerPoint, Access, Internet
- IT management skills
- Good negotiation skills.
- Good capacity in team work Adaptability.
Computer Skills
- Internet
- Electronic masseges
Initial contract will be for a period of 12 months renewable and the position is based in Cairo
Handicap International is an equal opportunity employer.
It welcomes applications from persons with disabilities and is ready to provide reasonable accommodation for their specific needs.
Closing date: 17/06/2023
Only shortlisted candidates will be contacted.
Application should include CV and motivation letter. Incomplete motivation letters and applications received after the deadline will be disregarded.
Please address all applications through email to: recruitment@egypt.hi.org
PROFESSIONAL STANDARDS:
HI workers must adhere to the values and principles outlined in HI Code of conduct. In accordance with these values, HI operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-fraud, bribery, and corruption.
DISABILITY INCLUSION:
The candidate or his/her representative must let the HR representative know that s/he needs an adjustment or change at the test and the interview for a reason related to a medical condition by sending a request for accommodation at the email mentioned above or by phone: +20(0)1 09 995 3135
How to apply
It welcomes applications from persons with disabilities and is ready to provide reasonable accommodation for their specific needs.
Closing date: 17/06/2023
Only shortlisted candidates will be contacted.
Application should include CV and motivation letter. Incomplete motivation letters and applications received after the deadline will be disregarded.
Please address all applications through email to: recruitment@egypt.hi.org
PROFESSIONAL STANDARDS:
HI workers must adhere to the values and principles outlined in HI Code of conduct. In accordance with these values, HI operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-fraud, bribery, and corruption.
DISABILITY INCLUSION:
The candidate or his/her representative must let the HR representative know that s/he needs an adjustment or change at the test and the interview for a reason related to a medical condition by sending a request for accommodation at the email mentioned above or by phone: +20(0)1 09 995 3135
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