Program Administrative Assistant at African Population and Health Research Center (APHRC)


The APHRC seeks to recruit a Program Administrative Assistant to provide administrative support to the Health and Wellbeing Program within the Research Division.

The African Population and Health Research Center (APHRC) is a leading Africa-based, African-led, international research institution headquartered in Nairobi, Kenya. APHRC conducts policy-relevant research on population, health, education, urbanization and related development issues in sub-Saharan Africa.

Responsibilities

  • Manage the Program Leader’s office and respond to queries in his/her absence;
  • Schedule appointments for the Program Leader and other members of the team as necessary;
  • Manage meetings of the program, including preparing documentation and taking minutes as necessary;
  • Identify action points during meetings and follow up with the concerned parties to ensure accomplishment;
  • Maintain an effective record and filing system for contracts, project activities, correspondences, and documents for quick and easy reference;
  • Provide support in preparation and formatting of contracts and reports;
  • Assist in proposal development process taking responsibility for administrative sections of proposals developed and ensuring all application requirements are met;
  • Manage conference and workshop logistics by preparing draft budgets, making travel and hotel bookings, sending invitations, preparing workshop materials and arranging for per diems and other reimbursements;
  • Maintain grant reporting requirements and schedules in the Project Management System (PMS) and follow-up on project reports to ensure submission by due dates; and
  • Help in monitoring project implementation including review of burn rates on the online management accounting system.

Qualifications and Experience

· Diploma in Business Administration or related field.

· At least 3 years of relevant post-qualification experience in a busy office environment, preferably in an INGO, research organization or large research program.

· Proficiency in MS Office suite.

· Good oral and written communication skills in English. Knowledge of French will be a plus.

· Good planning, financial and organizational skills.

· Ability to assess priorities and manage competing demands with minimum supervision.

· Excellent interpersonal skills.

· Experience working in a multidisciplinary and multicultural environment.

How to apply

Interested candidates are encouraged to apply through our recruitment portal by May 05, 2022. Only shortlisted candidates will be contacted; shortlisted candidates will be required to have a Police Clearance Certificate. Cover letters should be addressed to:

The Human Resources Officer

African Population and Health Research Center, Inc

APHRC Campus, Manga Close, off Kirawa Road, Kitisuru

P. O. Box 10787-GPO, Nairobi

 

More Information

  • Job City Kenya
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