Title: Program Associate, Domestic Funds
Position Type: Full-Time, Salaried, Exempt
Location: Flexible (teleworking); USA preferred (must be eligible to work in USA)
Salary: Starting at $55,000
Founded in 2010, CDP supports equitable disaster recovery through philanthropic consulting, localized funding and expert resources.
Disaster recovery is the process of improving individual, family and community resilience after the occurrence of a disaster. Recovery is not only about the restoration of structures, systems and services – although they are critical. A successful recovery is also about addressing sources of inequitable and unjust outcomes, and individuals and families being able to rebound from their losses and sustain their physical, social, economic, mental, emotional and spiritual well-being.
With a focus on medium- to long-term recovery, CDP raises awareness of the need for committed attention and localized, sustainable funding in support of marginalized and underserved communities. As the intensity and frequency of disasters has increased, the role of CDP has become even more crucial.
Responsibilities and Duties
The Program Associate will support the Center for Disaster Philanthropy’s (CDP) domestic grantmaking by assisting the director, domestic funds with data collection and analysis, grant processing and the administrative functions of grantmaking.
- Become conversant about organizational funding interests, our service offerings and our culture.
- Participate in team discussions concerning grantmaking strategies and program management.
- Conduct internal and external research to contribute to program planning.
- Assist in the preparation of grants packets for the CDP executive team and board.
- Liaise with grant seekers to obtain additional information required to complete the processing of their grant requests.
- Answer and address all administrative, non-programmatic or decision-making inquiries from grantees about their grant.
- Respond to emails and telephone calls requesting general information about CDP grantmaking and a proposal’s review status.
- Respond to inquiries and proposals that fall outside of CDP’s interests and focus.
Systems, data and document maintenance
Serve as the domestic team lead on CDP’s Blackbaud grantmaking, Blackbaud Raiser’s Edge NXT CRM and Redbooth project management systems (orientation and training provided).
- Undertake all initial data entry of organizations, contacts and requests.
- Edit, publish and send out grant applications and requests at the direction of the director.
- Track, request and manage receipt and documentation of all deliverables and reporting requirements (applications, progress report(s), impact stories, final report).
- Ensure all systems and databases are maintained and up to date with current status, information and supporting documents.
- Assist in the design and run monthly grant reports for CDP leadership that include relevant, useful details on grant activity including interventions funded and organizations served.
- Collaborate across the program team and the broader organization on matters relating to both systems and grantmaking.
- Act as a point of contact for development, communications and finance teams’ inquiries or requests related to administrative elements of domestic grants.
Desk research and Ad-hoc projects
- Conduct supplementary desk-research into potential new or ongoing disasters and crises (context, needs, gaps, actors) and synthesize data in digestible reader-friendly formats as requested.
- Carry out any ad-hoc requests from director as requested.
Additional administrative responsibilities
- As requested, take notes during calls, noting key points and actions, and communicating with relevant teams as necessary.
- Provide support in preparing for and setting up calls, webinars, etc. as requested.
- Carry out any additional administrative tasks as requested by director.
This position reports to the director, domestic funds but works in service of other team members.
- Experience in an organizational setting in the fields of disasters and humanitarian crises, philanthropy, nonprofits or social programs (minimum 3 years required), or equivalent experience.
- Bachelor’s degree required. Master’s degree in a related field preferred or equivalent work experience.
- Knowledge of and interest in disasters and understanding of the organizations poised to address those crises.
- Experience with grants administration (preferred) or general project administration (minimum).
- Ability to independently manage a range of operational functions and / or manage interns.
- Ability to quickly learn new systems and feel comfortable navigating them.
- Comfortable with finances, demonstrated by ability to read and understand budgets and spreadsheets.
- Superior written and verbal communication skills.
- Excellent analytical, critical thinking, and organizational skills with precise attention to detail.
- Ability to work remotely with minimal direct supervision and multi-task, including managing multiple tasks and projects simultaneously.
- Ability to work effectively both independently and within a team.
- High degree of comfort and skill using Microsoft Office, particularly Word, Excel and PowerPoint.
- Flexible, adaptable and curious.
- Willing and eager to learn and take on new tasks and challenges.
- Sense of humor.
- Committed team player.
What We Offer
This full-time position within our fully remote work environment requires access to an internet connection and phone services.
CDP is committed to providing a rewarding experience that helps team members achieve their professional goals.
The Center for Disaster Philanthropy’s work environment is safe and open to all employees and partners, respecting the full spectrum of race, color, religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, veteran status, and all other classifications protected by law in the locality and/or state in which you are working.
How to apply
CDP is committed to racial and intersectional equity. We encourage Black, Indigenous and people of color (BIPOC) professionals and those from other underrepresented communities to apply.
We’re looking to fill the position as soon as possible, so don’t wait to apply! We will review applications as they arrive.
Qualified candidates should email their resume, a sample of work and a cover letter to firstname.lastname@example.org with “Program Associate, Domestic Funds” in the subject line. Applications must highlight competencies against requirements, potential start date and at least three references.
Due to the expected volume of applications, only finalists will be notified.
All applicants must be able to provide documentation that they are legally eligible to work in the United States for an extended period of time.
No phone calls, please.