Job Title : Programme Officer (Small Grants)
Reports to : Programmes/ Research Manager
Supervises : None
MAIN PURPOSE OF THE JOB:
Support specific partners to develop sustainable palliative care projects, through small grants.
The responsibilities include providing technical support in palliative care and organizational
DUTIES AND RESPONSIBILITIES
Small Grants Administration:
Coordinate the call for the grant applications and disseminate information related to the
small grants to all potential applicants through the APCA website and other avenues
Sieve grant applications using the eligibility criteria and present them for review and selection.
Prepare approval letters and contracts to successful grantees and regret letters to
unsuccessful applicants, clearly outlining the key areas for improvement in future applications.
Support applicants, before and during application stages, and throughout review, feedback
Refine and improve processes and systems including online review process.
Project Coordination and Administration
Work with partners to develop work plans, budgets and follow-up mechanisms for the
projects in line with the national frameworks on palliative care and with donor agreements.
Engage grantees throughout the application processes, during the project implementation
and follow up on reports from grantees.
Write donor project reports, working with both the Finance Manager and Communications
Work with grantees to compile and disseminate success stories through the APCA social
Review partner fund requests and ensure timely disbursement as per the terms of partner
sub- agreement and accountabilities
Coordinate partner learning agendas and programme evaluations
Project Learning and Communications
Lead and participate in project learning meetings
Contribute to grantees’ learning agendas in communication and use of social media
Signpost small grants applicants to other donors.
Support grantees to strengthen their programme management systems.
Support grantees to build robust monitoring, analytics, evaluation and learning systems
Support the sharing of best practices and publications from projects
Contribute regularly to the APCA communications, through articles, blogs, tweets,
p h o t o s interviews, etc
Conference Coordination (every three years)
• Coordinate meetings of the conference committees and follow up on action points from
the conference committees.
• Coordinate with relevant teams, committees, and APCA’s technical team to develop
conference materials – concept note/summary, logo, website, abstract review form etc.
• Bachelor’s Degree in Social Sciences, Development Studies or any other disciplines
relevant to Programme Planning, Management and Development.
• Three years’ work experience, with at least two years in programmes development, project
planning and management.
• Experience in management of grants is an added advantage.
Competencies & Knowledge:
• Project management.
• Advocacy and negotiation skills.
• Effective communication
• Training and facilitation skills.
• Monitoring and Evaluation
• Organisation development skills
KEY PERFORMANCE INDICATORS:
• Grants Administratio
• Project Coordination and Administration
• Conference Coordination
• Steering a learning agenda
Internal: Programmes/ Research Manager, Executive Director, Programmes Officer, Finance
Manager, ICT Officer, Administration Manager/PA to ED, Resource Mobilisation/
External: Government Ministries and Regulatory bodies, Medical Associations, Partner
Organisations, Donors and members.
How to apply
Please send your full CV , covering letter , and the names of three referees to firstname.lastname@example.org addressed to: Executive Director, African Palliative Care Association, P. O. Box 72518, Kampala, Uganda. Closing date for the receipt of applications is 31st March, 2022 .Only short-listed candidates will be contacted. To receive a full job description for each post and for more information about APCA, please visit our website at www.africanpalliativecare.org