Position Title: Project Officer (Grants)
Duty Station: Addis Ababa, Ethiopia
Classification: Professional Staff, Grade P1
Type of Appointment: Special short-term graded, nine months with possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 30 May 2023
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Under the overall supervision of the Programme Manager (EPC Grants) and the direct supervision of the Programme Officer (EPC Grants), the successful candidate will be responsible for assisting with the quality review of content and processes of grants to facilitate the consistent achievement of project objectives and compliance to IOM standards.
Core Functions / Responsibilities:
- Check the overall quality of proposals submitted by partners, grants documentation and the timely entry of all relevant grant information into the program Information Management System (IMS). Document and bring to the attention of the supervisor issues related to accuracy, consistency or timeliness of data from implementing partners and entries in the IMS database.
- Work closely with the Program Team to assist in improving the quality of monitoring templates that incorporate protection mainstreaming and technical elements included in the proposal.
- Support the Program Team’s enagement with implementing partners by reviewing and documenting any issues with Post-Distribution Monitoring compliance with Rapid Response Fund (RRF) and the Emergency Shelter and Non-Food Items (ESNFI) Cluster Technical Working Group standards.
- Review implementing partner narrative reports and post-distribution monitoring reports and provide process and technical guidance to partners for clarity, consistency, improvement and the provision of all information required by the program.
- Produce monthly updates about the overall program and as requested by specific donors.
- Contribute specific inputs to assist the Program Team to develop content for social media posts (Twitter, Facebook, IOM Storyteller, etc.) that highlight the achievements of projects with implementing partners.
- Check the quality of monitoring reports produced by Senior Programme Assistants and provide guidance in this respect.
- Perform such other duties as may be assigned.
Required Qualifications and Experience:
- Master’s degree in Social Sciences, International Development, English, Business Administration, Management or a related field from an accredited academic institution; or
- University degree in the above fields with two years of relevant professional experience.
- Experience supporting community-based and /or small-grants programming, grant writing, humanitarian response and /or civil-society strengthening;
- Experience working with the United States Agency for International Development (USAID) programs preferably with the Bureau of Humanitarian Affairs and/or working with the Country Base Pooled Funds, Central Emergency Response Fund (CERF) highly desirable;
- Previous experience in operational activities in a post-crisis or emergency area.
- Delivers on set objectives in hardship situations;
- Effectively coordinates actions with other implementing partners;
- Effectively edits documents and reports for clarity and assurance that relevant information is incorporated;
- Experience working in capacity building with national NGOs an advantage
- Knowledge of humanitarian emergency response
- Knowledge of USAID/BHA emergency proposal guidelines an advantage
- Ability to edit documents in English for clarity and consistency
- Proficiency using Microsoft Excel
- Ability to give feedback to partners and colleagues on how to improve report writing
- Knowledge of InDesign or other graphic design program for reporting (Adobe Creative Cloud apps) an advantage;
- Ability to work in emergency setting with high workload;
- Works effectively in high-pressure, rapidly changing environments;
- Coordinates actions with emergency response actors and making use of coordination structures;
- Supports adequate levels of information sharing between internal units, cluster partners, IOM and other emergency response actors;
- Establishes and maintains effective relationships with implementing partners;
- Makes correct decisions rapidly based on available information.
IOM’s official languages are English, French, and Spanish.
For this position, fluency in English is required (oral and written). Working knowledge of Amharic is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).
Values – all IOM staff members must abide by and demonstrate these five values:
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators level 2
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
- Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
- Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
- Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
- Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
- Humility: Leads with humility and shows openness to acknowledging own shortcomings.
IOM’s competency framework can be found at this link.
Competencies will be assessed during a competency-based interview.
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.
How to apply
Interested candidates are invited to submit their applications HERE via PRISM, IOM e-Recruitment system, by 30 May 2023 at the latest, referring to this advertisement.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
For further information please refer to: www.iom.int/recruitment
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
Requisition: SVN 2023 149 Project Officer (Grants) (P1) Addis Ababa, Ethiopia (58136533) Released
Posting: Posting NC58136534 (58136534) Released
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