Position: Project Officer
Plan International is a leading girls and children’s rights organization. Plan strives for a just world that advances children’s rights and equality for girls. We motivate our people and partners to:
• empower children, young people and communities to make vital changes that tackle the root causes of discrimination against girls, exclusion and vulnerability
• drive change in practice and policy at local, national and global levels through our reach, experience and knowledge of the realities children face
• work with children and communities to prepare for and respond to crises, and to overcome adversity support the safe and successful progression of children from birth to adulthood
Plan operates in 77 countries around the world. It brings its support to millions of children, their families and communities, mainly in Africa, Asia, Middle East, and South America. It implements projects in the Health, Water and Sanitation, Education, Child Protection, Sustainable Livelihood, and cross-cultural communication. Child sponsorship forms the basis of our work with children. Worth to mention, Plan International global ambition is to support 100 million girls learn, lead, decide and thrive!
As part of its commitment to support Plan International Federation reach 100 million girls so to Learn, Lead, Decide and Thrive, Plan International Liberia has developed a Country Strategy for the next five years (2019 to 2024) with specific focus on reaching 600,000 marginalized girls and children all over the country, with a strong commitment to work with partners at various levels to put an end to violence against girls and young women including Child Early Forced Marriage and Female Genital Mutilation (FGM) and other norms and practices that hinder their development and empowerment. Plan International Liberia is committed to ensuring that Child Protection and Youth Safeguarding, Gender Transformative programming and Influencing are key and an integral part of all its work in the country
Reporting to the Sponsorship Coordinator with dotted lines to the Programme Influencing Intervention Area Manager (PIIAM), the Project Officer (PO) is entitled to facilitate and monitor the implementation of Plan’s programmes in tandem with the approved annual plan of the Programme Influencing Intervention Area and the overall country strategy of Plan International Liberia. Through working together with the PIIAM’s leadership team, the PO retains final accountability for timely and quality delivery of Plan’s programmes (sponsorship) ensuring that they are significantly contributing to lasting and positive changes in the lives of disadvantaged girls, children and local communities.
DIMENSIONS OF THE ROLE
Leadership Role in the PIIA
Work together with Plan staff, Community Volunteers, SC Families and Communities, Data Entry Clerks and project stakeholders in developing activity plans, reports, and other monitoring and implementation tasks.
• Facilitate the implementation of the PIIA’s programs within the communities ensuring that they contribute to improving the lives of the most marginalized girls and children.
• Facilitate, guide and monitor the Project and Programme Implementing Partners and provide continuous feedback to the PIIAM.
• Develop the required community friendly tools enabling the marginalized children and families to actively engage in all phases of the project cycle.
• Develop the required reports and respond to the donor’s queries to inform quality programming.
• Participate in the identification of issues for programme and project development and the development of Concept Notes to raise funds to support project interventions.
• Follow-up and monitor sponsorship activities and communication through volunteers and ensure that sponsored families are actively participating in the programmes activities.
• Ensure the quality implementation of the ten-commitments of sponsorship and in tandem with Plan International Liberia KPIs’- Key Performance Indicators.
• Ensure that the local community partners and volunteers are capable of delivering sponsorship communications with the maximum level of quality.
• Facilitate the quality and timely response to all NOIs and in line with the sponsorship approved guidelines.
• This role acts as the front-line in working directly with local communities especially sponsorship communities, including community members, SCs, SC families, community partners, children and girls’ groups, informal groups, government and local government institutions, Data Entry Clerks and Community Volunteers.
• This role has no direct supervisory responsibility
• This role requires constant engagement and interaction with Sponsored Children, their families and communities.
• Regularly collect and review sponsorship data to produce accurate Sponsorship communications and weekly reports.
• Submit complete accurate and timely report that conform to prescribed formats and other parameters from Plan and the donor.
• Regularly collect and review programme and project data to produce accurate Sponsorship Communications/PAUs/PAOs etc. and monthly Project Monitoring and Progress reports
• Contribute to documentation and sharing of best practices with stakeholders as appropriate including case studies and success stories.
• Conduct home visits to Sponsored families as the approved home visit plans approved by the Programme Influencing Intervention Area Manager (PIIAM)
Networking and Influencing
• Create opportunities for community based informal groups to form and strengthen networks/ coalitions with the overall purpose of influencing local decision makers and lead their own development.
Budget management and asset management
• Team up with the PIIAM and other PIIA staff in developing the budget for the POs within the relevant communities.
• Develop a detailed action plan including the burn rate of the planned activities under a specific project.
• Ensure that Plan’s assets donated to project stakeholders and local partners are well-utilized.
Monitoring and verification
• Monitor the correct implementation of project activities, including distributions, renovations, training, etc. and participate in verification exercises to validate that targets are being met.
Dealing with Problems
• High level of capacity to communicate clearly, effectively and correctly with the local communities and partners, English.
• Demonstrated capacity and commitment to solve day to day program issues.
• Effective community facilitation skills including participatory approaches.
• High level of capacity to manage stress and solve problems.
• Superior communications shills and judgment and evaluate options and identify solutions.
Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
• Program Teams at CO and in the Field
• High level of contact with staff working on Gender and Child Rights program activities at field level to offer support for understanding and implementation of advocacy and gender related activities
• PIIAM, DECs, PIIA team members to consult on major decisions related to PIIA operations implementation (High contact).
• CO-staff and in particular programme team (High Contact).
• High level of contact with girls and young women
• Civil Society Organizations, girl led organizations and community action groups
• High level of contact and interaction with relevant Government line ministries, community members, children and other stakeholders to develop and implement programs that would meet Plan International Liberia program implementation
Project Implementing Partners and other community and government officials in the specific community (High contact).
Maintain active dialogue with local/Community authorities, local organization, and a wide range of service providers to foster collaboration, ensure alignment with government priorities and standard, and solicit feedback to make regular improvements.
• A degree in Social Sciences, Development Studies or related discipline, or equivalent.
• Understanding of community development principles and strategies including rights based programming.
• Experience of project management.
• Knowledge of community mobilization and facilitation
• Facilitation skills.
• Report writing skills.
• Good communication, presentation and problem solving skills.
• Good level of English language.
Plan International’s Values in Practice
We are open and accountable
- Promotes a culture of openness and transparency, including with sponsors and donors.
- Holds self and others accountable to achieve the highest standards of integrity.
- Consistent and fair in the treatment of people.
- Open about mistakes and keen to learn from them.
- Accountable for ensuring we are a safe organization for all children, girls & young people
We strive for lasting impact
- Articulates a clear purpose for staff and sets high expectations.
- Creates a climate of continuous improvement, open to challenge and new ideas.
- Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
- Evidence-based and evaluates effectiveness.
We work well together
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children
We are inclusive and empowering
- We empower our staff to give their best and develop their potential
- We respect all people, appreciate differences and challenge equality in our programs and our workplace
- We support children, girls and young people to increase their confidence and to change their own lives.
Location: Lofa, Nimba Counties
Department: Sponsorship Department
Reports to: Sponsorship Coordinator – Lofa & Nimba Counties
with dotted line to PIIA Manager
Closing Date: 16th June 2022
Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early. A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan follows an equal opportunity policy and actively encourages diversity welcoming applications from all especially women and people living with disability. As an international child centred community development organisation, Plan International is fully committed to promoting the realisation of children’s rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk. Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. Our organisation is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas. We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.
- Job City Liberia