Reception Clerk / Administrative Assistant at CTG Global


CTG overview:

  • CTG staff and support humanitarian projects in fragile and conflict-affected countries around the world, providing a rapid and cost-effective service for development and humanitarian missions. With past performance in 17 countries – from the Middle East, Africa, Europe, and Asia, we have placed more than 20,000 staff all over the world since operations began in 2006.
  • CTG recruits, deploys and manages the right people with the right skills to implement humanitarian and development projects, from cleaners to obstetricians, and mechanics to infection specialists, we’re skilled in emergency response to crises such as the Ebola outbreak in West Africa. Key to successful project delivery is the ability to mobilise at speed; CTG can source and deploy anyone, anywhere, in less than 2 weeks and have done so in 48 hours on a number of occasions.
  • Through our efficient and agile HR, logistical and operational services, CTG saves multilateral organisations time and money. We handle all our clients’ HR related issues, so they are free to focus on their core services.

Overview of position:

  • Response Med is seeking to provide health professionals to deliver clinical services in UN facilities located in Somalia.
  • Personnel shall deliver primary care & hospital level services, including emergency, surgical, diagnostic, intensive care & general hospital services.
  • Personnel shall provide the services at the UN level 1+ health facility located in the UNSOS camp within the AAIA in Mogadishu & in sector health facilities, as & when required.
  • Additionally, personnel may be to reinforce these AMISOM level 2 hospitals during emergency situations that severely stress facilities.
  • The UN level 1+ health facility is a capability that was established in 2012 with the objective of providing emergency & primary health care for the UN international personnel in Somalia.
  • The facility has since been supporting UNSOS, UNSOM & AMISOM FHQ personnel.
  • Additionally, the facility is available to international personnel from other UN entities, diplomatic missions & UNSOS contracted vendors, on a cost recovery basis.
  • Services may, on occasion, also be extended to the SNA.

Role objectives: We are looking for a qualified Biomedical Engineer to provide services that will include but not be limited to the following:

  • Installation & commissioning of bio medical equipment.
  • Preventive & routine maintenance.
  • Operational support of biomedical equipment.
  • Breakdown & corrective repairs.
  • Calibration.
  • Inventory management.
  • Technical evaluation / assessment before acquisition of new equipment.
  • Operation of medical oxygen plant.

Key responsibilities include:

  • Coordinate & take minutes of various department meetings & subcommittees meetings & compile reports as assigned.
  • Facilitate internal & external meetings including booking meeting rooms, venues & managing logistics in domestic & international locations.
  • Review requests for prioritization with executive partners.
  • Provide logistical & administrative support for continuing medical education sessions, divisional conferences / workshops & clinical governance.
  • Update & maintain staff records including details on members listing, licenses, insurance cover & any other pertinent information.
  • Facilitate & prepare medical reports as assigned & managing external parties.
  • Coordinate the requisition & stock control of all stationery & stock items for the office.
  • Attend to all mail & telephone messages, calls, voicemails for appropriate sorting & delivery & action.
  • Maintain department related files, both paper & electronic.
  • Maintain a proper document handling system in the office by keeping an efficient filing & retrieval system.
  • Attend to inquiries & liaise with the appropriate staff as necessary to ensure that the needs are satisfactorily attended to.
  • Maintain a high degree of confidentiality & professionalism.
  • Perform any other duties that may be assigned by the supervisor from time to time.

Project reporting:

  • This role reports to the line manager.

Key competencies:

  • A minimum of a High School Diploma, with 3 years of Clerical, Secretarial, or Office experience.
  • Proficient computer skills, including MS Office.
  • English proficiency, a minimum of level B 2 is required.
  • Preference / desire to live & work in Somalila.
  • Ability to draft & type different correspondences.
  • Ability to take minutes.
  • Ability to engage at all levels of the organization.
  • Planning & organizing skills.
  • Ability to think on one’s feet.
  • Relationship management skills.
  • Tact & diplomacy.
  • Confidentiality.
  • System knowledge.
  • Team working skills.
  • Accountability.
  • Integrity.

Team management:

  • This role does not have any team management responsibility.

Further information:

  • Qualified female candidates are encouraged to apply for this role.
  • CTG is open to reviewing applications of both expats as well as Somali nationals for this role.

 

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