Position Title: Senior Caseworker
Reports To: Field Processing Supervisor
Division: Immigration & Refugee Program+ (IRP+)
Job Location: Nairobi, Kenya
Grade Level: 5 (I), Specialist
Church World Service (CWS) is a not-for-profit, faith-based organization transforming communities around the globe through just and sustainable solutions to hunger, poverty, displacement and disaster. CWS does not discriminate on the basis of race, color, religion, sex, national origin, gender identity, genetic information, age, disability or veteran status in employment or in the provision of services.
This position is responsible for implementing all United States Refugee Admissions Program (USRAP) Field Processing activity at RSC Africa and ensuring that RSC Africa processing priorities and targets are met and that standard operating procedures are strictly followed.
- Achieves and maintains a high performance standard based on a thorough knowledge of, and adherence to, established Church World Service Resettlement Support Centre (CWS/RSC Africa), Department of State (DOS), United States Citizenship and Immigration Services (USCIS), and Refugee Processing Centre (RPC) policies and procedures regarding current refugee processing eligibility criteria, database, and file management guidelines, the role of US Resettlement Agencies and refugee producing country conditions.
- Travels throughout Sub-Saharan Africa, as assigned, to conduct resettlement interviews with refugee applicants, collecting biographical information and establishing refugee claims, in a dignified and professional manner.
- Conducts the AOR Screening and Prescreening One interview, per the daily minimums set by Field Team Management, in a non-confrontational, objective, and dignified manner. This includes:
- Determining case composition and ensures all refugee cases are cross-referenced according to established standard operating procedures.
- Establishing the validity of an applicant’s identity through verification of all demographic and biographic information including, but not limited to, names, nationalities, birth dates, and locations of all immediate family members in order to complete the refugee case history as required.
- Collecting all identity information including photographs, height, and weight.
- Documenting applicant’s persecution claim.
- Analyzing, evaluating, and assessing the eligibility of refugee applicants for final adjudication by USCIS officers.
- Assists in Adjudications Circuit Rides, which includes completing post-Adjudication review, updating decisions and fingerprints, and preparing and distributing decision letters.
- Runs Quality Check reports to ensure complete and accurate files, as well as identifies and correct processing errors prior to USCIS adjudication.
- Identifies and reviews cases pending Prescreening and USCIS interviews in preparation for scheduling, schedules the cases in WRAPS, generates reports for refugee/partner notification, ensures that the reports are centrally filed for easy retrieval, and updates W RAPS accordingly.
- Prepares cases for CIS, including reviewing physical and WRAPS files and constituting physical files.
- Works with other Operations departments as necessary to properly update the appropriate cases.
- Assists as needed in preparing circuit rides. This may include but is not limited to; requisitioning supplies, assisting GSO in preparation, packing of files, contacting interpreters, clean up at the end of the circuit ride, and other tasks as assigned by the Supervisors.
- Completes and updates all case files all database records.
- Writes deferrals and info memos for referring agency action, as required.
- Conducts file reviews in accordance with RSC and USCIS guidelines, paying close attention to detail.
- Assists in various administrative tasks including but not limited to: research, locating files, data entry, and case analysis.
- Analyses complex cases in consultation with Supervisors in accordance with established policies and procedures, while remaining open to supervisory direction.
- Trains new staff as required and contributes to the development of Field Team training procedures and their implementation.
- Contributes to the development and updating of standard operating procedures for the Field Team in coordination with Field Team Supervisors, Managers and Field Team Coordinator.
- Provides feedback to staff completing Pre-screening one interviews on the quality of their cases.
- Serves as a Point of Contact (POC) and lead a team in the field. This includes coordinating and managing logistics in the field for the circuit ride. This also involves but is not limited to; maintaining effective relations with UNHCR, IOM, USCIS, US Embassies and other implementing partners; coordinating transport of files, equipment and supplies; ensuring equipment is well managed and utilized; hiring, supervising and paying of interpreters; completing a trip report and accounting fully for funds advanced; and maintaining thorough knowledge and adherence to Circuit Ride and Field Processing Standard Operating Procedures.
- If requested, assists with emails in the Field Processing inbox.
- Facilitates DNA testing for P3 applicants as needed.
This position also undertakes other duties as assigned by CWS/RSC Africa Management. Qualifications:
US citizenship required.
· Two (2) years of paid work experience is required.
· Casework or previous resettlement experience is preferred.
· Prior USRAP Field Processing experience preferred.
· Second language an advantage; French, Somali, Tigrinya, Amharic, Kinyarwanda or Arabic preferred.
· Demonstrated computer skills, especially Microsoft Word, Excel, and Outlook.
· Strong organizational and time management skills.
· Strong verbal and written English language skills.
· Manage large and diverse workload under pressure with competing priorities.
· Maintain the integrity of official records;
· Analyse and solve complex problems and make sound decisions;
· Work with minimal supervision
· Maintain a high performance standard with attention to detail;
· Work independently and contribute to overall operations of RSC Africa;
· Actively participate in the implementation of the U.S. Refugee Admissions Program (USRAP).
· Strong English communication skills, both written and oral.
· Ability to work in a multi-cultural environment required.
· Commitment to diversity, equity, and inclusion and willingness to support CWS’ Platform on Racial Justice as a CWS employee required.
Education & Certifications:
Bachelor’s Degree is required (or 4 years of work experience in lieu of a bachelors degree)
· COVID Vaccination is strongly recommended for all successful candidates
· The candidate should be of good health, willing and able to travel extensively in often difficult conditions, and have a high degree of flexibility. Must have proof of Yellow Fever vaccination before traveling for RSC Africa.
· This position is based in (Nairobi, Kenya)
· This position requires use of laptops at all time, competence in Microsoft office packages is required.
· This position may require travel in sub-Saharan Africa on short notice and under sometimes difficult conditions to meet demands of a dynamic operational program
· Background check which includes references and an educational and criminal check is required before the start of employment for International applicants.
· A valid passport and the ability to maintain a valid passport throughout the entire appointment is required, which includes having enough passport pages for travel.
· International applicants must be legally eligible to work and obtain a work permit in Kenya OR A valid U.S. passport and the ability to maintain a valid U.S. passport throughout the entire appointment is required, which includes having enough passport pages for travel
· Physical: This position requires bending, squatting, crawling, climbing, kneeling, sitting, standing, walking, pushing/pulling, handling objects (manual dexterity), reaching above shoulder level, using fine finger movements and lifting/carrying heavy loads.
· Environmental: Incumbents in this position will be exposed to excessive noise, marked changes in temperature and/or humidity, dust and infectious diseases, harsh weather climates, long work hours, bumpy roads, extended travel, excessive sun exposure, and non-ventilated spaces.
· The US Embassy rates Kenya as both HIGH in crime and HIGH in terrorism. Incumbents should fully understand the insecurities present within Kenya and the region.
· Full time
All employees should be prepared to work from the CWS office within their location of hire. Remote work arrangements may vary depending on location and the governing rulings regarding the COVID-19 pandemic.
How to apply
Log onto CWS Careers site: https://cws-careers.vibehcm.com/