Senior Executive Administrator-Volunteer At International Women’s Initiative

SENIOR EXECUTIVE ADMINISTRATOR OVERVIEW

The role provides critical support to the Executive Director at The IWI and undertakes operational & administrative functions of support.

RESPONSIBILITIES:

Executive Assistance

o Providing direct support to Executive Director and Deputy Executive Director to ensure The IWI meets organizational goals and targets;

o Arranging and ensuring attendance for the directors and taking minutes;

o Ensuring senior management reports are timely & completely submitted;

o Day-to-day management of the Executive Director’s diary and meeting schedule;

o Liaising with potential partners and donors at a high-level on behalf of the Executive Director;

o Supporting the Executive Director to prepare information for presentations, media interviews, etc;

o Keeping the Executive Director updated on key organizational issues when she is in/out of the office with diplomacy and discretion.

Operations

o Be an essential part and support to The IWI’s 2022 Strategic Plan;

o Coordinate and support project management for back office.

REQUIREMENTS

o Strong organizational and time management skills;

o Strong and clear communication style;

o Ability to meet all deadlines with minimal supervision;

o Excellent interpersonal and collaboration skills, and the ability to work remotely and independently as part of a team;

o Desire to work in a women’s human rights environment;

o Experience working at Executive Assistant level with senior management;

o Ability to manage complex and highly confidential information;

o Comfortable working autonomously and across multiple tasks and reporting into different project working teams and staff members;

o Knowledge of advanced MS office applications, including Word, Excel and Outlook

o Excellent social skills, able to operate with diplomacy, tact and empathy;

o A high degree of personal organization and self-management;

o Comfortable with deadlines;

o Ability to think proactively and laterally to maximize opportunities to promote the work of The IWI.