TERMS OF REFERENCE, END TERM EVALUATION : SOLARED COFFEE PROJECT At Fairtrade Africa


1. INTRODUCTION

Fairtrade Africa (FTA) is the umbrella organization representing Fairtrade certified producers in Africa and the Middle East. Fairtrade Africa is a member of Fairtrade International, the umbrella organization for Fairtrade worldwide. FTA works within the Fairtrade system to support over 1.1 million farmers and workers in over 500 producer organizations spread over 33 countries. The support to producers is aimed at enabling them to maintain their Fairtrade certification which enables them to access better prices, decent working conditions, and fairer terms of trade. Fairtrade Africa’s interventions are guided by the Fairtrade Theory of Change which is a generic theory that visually expresses how Fairtrade´s interventions ultimately lead to the three Fairtrade Goals: Make Trade Fair, Improving Sustainable Livelihoods and Empowerment of workers.www.fairtradeafrica.net. Fairtrade Africa is currently seeking a qualified Consultant to undertake an end-term evaluation for the “Solared Coffee GIZ Project in Kenya.

2. PROJECT BACKGROUND

The Solared for Coffee GIZ Project aimed to catalyse/ stimulate commercial uptake of coffee solar driers through,

· Developing an appropriate design for solar coffee dryers for Kenyan context including design, installation, and operational manuals.

· Institutionalization of the training and awareness on solar coffee dryers in Coffee research Institute (CRI).

· 48 Technicians and Trainer of trainers trained to provide technical services hence generating income and creating employment while providing their services.

· 9 Solar coffee driers installed in selected coffee producer organizations as part of demonstrating the use of the dryers and building capacity of technicians

· 8 additional solar driers installed by producer organizations as a result of project capacity-building efforts and awareness creation.

Commercialization of the driers to all the 23 Fairtrade certified producer organizations. The project was implemented within 18 months targeting 9 producer organisations which include: Kahuhia, Iyego, Kibirigwi, New Gikaru, Mwirua, Mutira, Inoi, Ngiriambu, and Kagaari north. A prototype solar dryer design was also installed at Coffee Research institute a major stakeholder in the project to support training and commercialization to other producer organisations.

Project OUTCOMES

Key pillars and objectives of Solared coffee project are:

Outcome 1: Improved coffee solar dryers to enhance quality coffee beans

Outcome 2: Increased awareness and interest in coffee solar dryers by small producer organizations and farmers.

Outcome 3: Increased awareness and uptake in renewable energy approaches/technologies.

The Project Outputs include:

· An appropriate design for solar coffee dryers for the Kenyan context (including design, installation and operation manuals)

· Capacity building of Technicians and TOTs on coffee solar dryer installation and maintenance.

· Institutionalisation of the training and awareness on solar coffee dryers by Coffee Research Institute (CRI);

· Stimulate investment in solar coffee dryers by the coffee producers on a pilot basis.

· Producers willing to participate in diversification and renewable energy initiatives

3. EVALUATION OBJECTIVES AND PURPOSE

The objective and purpose of the evaluation will be to assess the effectiveness of the implementation strategy and the results. This will include the implementation modalities, beneficiary participation, replication, and sustainability of the project. The evaluation will include a review of the project design and assumptions made at the beginning of the project development process. Project management including the implementation strategies; project activities. It will assess the extent to which the project results have been achieved, partnerships established, capacities built, and cross-cutting issues such as renewable energy technologies uptake. The evaluation will be guided by the Fairtrade theory of change in the project MEL framework. OECD-DAC Criteria The evaluation will be carried out in line with OECD-DAC Criteria.

Specifically, the evaluation will aim to:

  1. Assess the relevance and effectiveness of the project and determine the project contributes to the Project outcome.
  2. Review the efficiency in the implementation of the project including but not limited to the implementation approaches adopted.
  3. Identify the impact of the project and sustainability measures put in place.
  4. Identify lessons learned and propose recommendations from the project implementation.
  5. Document case studies and success stories for each of the project beneficiary PO.

4. SCOPE OF WORK AND METHODOLOGY

4.1 Geographical scope of the study

Fairtrade Africa (FTA) is currently seeking a qualified Consultant to undertake an end-term evaluation for the “Solared Coffee GIZ funded Project in Kenya- Implemented in Muranga, Embu, Nyeri, and Kirinyaga counties.

4.2 Methodology

The evaluation should adopt a mixed-method approach, integrating quantitative and qualitative methods to ensure triangulation of data. It is expected that the Consultant will combine surveys with in-depth interviews with key informants, interviews with management, and focus-group discussions. In undertaking the evaluation, the consultant will review relevant project documents, reports, and any other relevant documents. Fairtrade Africa will share key information sources and documents with the winning bidder.

4.4 Sampling Strategy

The Consultant will adopt a sampling technique that is suitable and representative to determine a fit for the purpose sample size.

5. OUTPUTS/DELIVERABLES

The following deliverables are expected from the Consultant in due process of the assignment:

Inception Report: The consultant(s) shall submit an inception report after signing the agreement detailing suitable data collection methodology and sampling strategy, data collection tools, and work plan. The report should be no more than 40 pages excluding the annexes;

Evaluation Draft Report: A detailed evaluation study draft report will be shared with FTA for feedback.

PowerPoint presentation summarizing the main findings and key recommendations as well as overall key results shared with FTA ahead of the validation meeting.

Validation Meeting: Upon submission of the report, consultant(s) will be responsible for presenting the most significant findings to the project team through a virtual meeting that shall be mobilized and organized by FTA to get feedback on critical areas. Thereafter, the consultant(s) shall submit a final evaluation report in both hard copy and electronic along with all data (CSV, Excel, SPSS compatible formats) transcripts of the qualitative data, quantitative data, and photographs.

Final Evaluation Study Report:** This should be no more than 40 pages excluding the annexes.

Case studies and success stories: Document 1 story/case study for each of the project beneficiary producer organisations which include: Kahuhia, Iyego, Kibirigwi, New Gikaru, Mwirua, Mutira, Inoi, Ngiriambu, and Kagaari north.

All raw data and interview protocols collected through the evaluation process should be made available in an agreed format to Fairtrade Africa, allowing for future analysis of the data.

6. EVALUATION MANAGEMENT AND COORDINATION

The consultant(s) will be working closely with the Project Manager and the Monitoring, Evaluation, and Learning (MEL) staff to provide guidance on evaluation and act as a key linkage between the project actors, partners, and sharing of relevant project documents/information.

7. CONSULTANCY TIMEFRAME

The consultant is expected to produce ALL the outlined deliverables within 30 days in March/April 2021. The preferred start date for this role is 15th March 2022.

8. CONSULTANCY EXPERTISE

The project will be awarded to a consultant firm that meets the following criteria.

§ Over 5 years’ Experience conducting evaluations for funded donor-funded projects and programmes.

§ Experience in programme formulation, monitoring, and evaluation;

§ Extensive expertise, knowledge, and experience in the field of evaluation of development programmes

§ Good working relations with coffee stakeholders among them, the Coffee Research Institute

§ Experience in programme evaluations or research using online tools

§ Research experience in the coffee value chain and renewable energies.

§ Expert knowledge of evaluation techniques and participatory research methods;

§ Ability to present data concisely and clearly;

§ Clear understanding of policy on research ethics;

§ Highly organized with the ability to be flexible, able to manage teams, can multi-task and respond proactively

§ Excellent interpersonal, written, analytical and verbal communication skills

How to apply

9. THE APPLICATION PROCESS

All applications must include the following;

a) A technical and financial proposal.

b) A cover letter outlining how the consultant(s) meets the qualification and expertise desired; signed and with an official stamp.

c) An Expression of Interest (EOI) of not more than 10 pages. This shall contain:

§ the consultant(s)’ understanding of the TOR;

§ how the evaluator(s) will undertake the evaluation using the proposed methodology and approach;

§ how the consultant(s) meet the requirement of the study and the proposed work plan.

d) Curriculum Vitae (CVs) of individuals or team members and their roles in delivering the assignment.

e) One or two samples of prior relevant/similar assignments that the consultant(s) have undertaken.

f) Names of at least two references who can be contacted regarding the consultant(s)’ relevant experiences.

g) A firm profile (if any) including all details of the firm.

h) Evidence of tax compliance

All interested consultant(s) or firms are requested to submit their proposals (technical & financial) to procurementeastafrica@fairtradeafrica.net by COB 1st March 2022.

Indicate in the email subject line “Solared Coffee Project End-term Evaluation”

Only shortlisted candidates will be contacted.

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